Job Description:Reporting to the Director of Procurement Services, the Assistant Director interacts with University departments, vendors, SUNY System Administration, the NYS Office of the State Comptroller (OSC), and NYS Office of the Attorney General (OAG) in the conduct of duties and responsibilities. Daily responsibilities include effective and efficient preparation of purchases, Requests for Information (RFIs), Requests for Quotes (RFQs), Invitations for Bids (IFBs), and Requests for Proposals (RFPs), leading the proposal review process, effective negotiation of agreement language, and awards of purchase orders and contracts in accordance with University, SUNY, and New York State (NYS) requirements.
Primary Responsibilities:- Develop specialized procurements and contracts requiring unique specifications and/or integration of strategic, financial, contractual, and risk management elements to ensure legal and programmatic requirements are met. Ensures each purchase agreement satisfactorily meets the needs of the University through research and problem resolution.
- Monitor and track procurement requests to ensure timely and accurate processing including maintenance of metrics for tracking contracts and purchase orders, monitor existing contracts and develop a process for competitively bidding on a timely basis.
- Develop, document, and implement departmental procedures to improve efficiencies and ensure compliance with NYS and SUNY procurement rules including advisement to staff and training while effectively meeting customer requirements.
- Interpret and ensure compliance with SUNY policies and procedures, State laws and regulations including proactive communication with various oversight agencies regarding procurement activities while maintaining independent comprehensive knowledge of policies and regulations.
- Lead and manage direct reports/team providing guidance, support, and performance feedback to assure goals, programs, activities, and personnel practices are consistent with and contribute to the University's mission. Lead employees for maximum performance and dedication, fostering a positive and productive work environment. Complete performance management feedback and goals timely and per requirements, offering constructive feedback and developing improvement plans.
- Other reasonable duties as assigned
Functional and Supervisory Relationships:- Reports to: Director of Procurement Services
- Supervises the following positions: 5 full-time Procurement staff members
Job Requirements:- Ability to manage multiple projects and tasks simultaneously.
- Excellent organizational and time management skills, including the ability to prioritize tasks.
- Demonstrated ability in effective communications (written and verbal).
- Ability to work both independently and as part of a team.
- Strong analytical and interpersonal skills.
- Ability to learn and apply complex regulations and processes to required tasks.
- Proficient in the Microsoft Office suite (Excel, Word, Outlook)
- Applicants must demonstrate an ability to develop inclusive and equitable relationships within our diverse campus community.
- Applicants must demonstrate an ability to support diversity, equity, access, inclusion, and belonging relative to their role.
Requirements:Minimum Qualifications:- Bachelor's degree from a college or University accredited by the US Department of Education or internationally recognized accrediting organization.
- Minimum of two (2) years of professional experience in procurement and contract administration.
- Minimum of two (2) years of experience with Request for Proposals, Invitation for Bids, contract development and negotiation.
Preferred Qualifications:- Three (3) or more years of professional experience in procurement and contract administration.
- Three (3) or more years of experience with Request for Proposals, Invitation for Bids, contract development and negotiation.
- Master's degree in business related field, contract law legal studies, or equivalent certification from a college or University accredited by the US Department of Education or internationally recognized accrediting organization.
- Professional experience working within higher education and/or the SUNY System.
- Applied experience developing and implementing procurement policies and procedures.
- Professional experience supervising staff in a complex, service-oriented work environment.
Working Environment:- Typical office environment
- Monday - Friday schedule
Additional Information:This is a promotional opportunity for current UAlbany employees.
Eligibility for Consideration:- You must be employed at the University at Albany campus.
- You must be in a State-funded UUP professional position (MC employees are not eligible).
- You must have a permanent, term, or probationary appointment. Only temporary employees employed by UAlbany for three or more consecutive years can be considered eligible.
For details concerning the University's Promotion Policy for Professional Employees, please see HR Memorandum 88-4.
Professional Rank and Salary Grade: Assistant Director of Purchasing, SL5, $90,000 - 95,000.
Special Note: Visa sponsorship is not available for this position. If you currently need sponsorship or will need it in the future to maintain employment authorization, you do not meet eligibility requirements.
Please apply online via http://albany.interviewexchange.com/candapply.jsp?JOBID=205345
Application Instructions:Applicants MUST submit the following documents:- Resume
- Cover letter stating all the required minimum qualifications and any of the applicable preferred qualifications
- List of 3 professional references with e-mail addresses and telephone numbers
Note: After submitting your resume, the subsequent pages give you instructions for uploading additional documents (i.e. cover letter etc.).
See the FAQ for using our online system. Please contact us if you need assistance applying through this website.
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Closing date for receipt of applications: October 14. 
