Assistant Director

City Of New York • $75K — $95K *

New York, NY 10025In-Person

Education, Government & Non-Profit

Less than 5 years of experience

Today

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Job Overview by Ladders

Qualifications

Bachelor's degree in related field with 3 years of relevant clerical/admin experience, including supervisory role.
Associate degree or equivalent educational credits with 4 years of admin experience, one year in supervision.
High school diploma with 5 years of clerical/admin experience, one year in supervisory capacity.
Education or experience equivalent to the above qualifications may be considered.
Must have at least one year of administrative or supervisory experience.

Responsibilities

Review and process licensing applications for the Department of Health.
Manage daily operations of the Intake unit effectively.
Act as a liaison between DoHMH and other agencies for licensing needs.
Supervise staff, manage task assignments, and conduct training.
Implement internal systems, policies, and procedures to enhance operational performance.
Conduct mathematical computations for payments and financial tasks.
Perform quality assurance checks on records and data accuracy.

Benefits

Eligible for remote work up to 2 days a week under the Flexible Work Pilot Program.

Full Job Description

Only permanent employees in the civil service title, comparable title (under 6.1.9), eligible for the 55a program, and those that are reachable in the civil service list are eligible to apply.* **This position may be eligible for remote work for up to 2 days per week, pursuant to the Flexible Work Pilot Program. ** Key responsibilities will include, but are not limited to: -Review and process applications in all DOHMH license applications and all relevant information; -Manage the day to day operations of the Intake unit; -Act as a liaison for DoHMH and any other agencies or associates as required to fulfill licensing requirements; -Supervise staff, including tracking and assigning tasks, to ensure productivity and effectiveness, conducting training and providing guidance; -Develop, document and implement internal systems, policies, and procedures that help to organize and guide the division's work and operations, document database issues, and improve overall performance; -Perform ordinary mathematical computations while accepting and processing payments, completing close outs, and other tasks as assigned; -Check records for accuracy of information and for conformity with established policy and procedures; -Back up other supervisors and units as directed; -Conduct complex system searches, reviewing documentation for accuracy, data entry and quality assurance for both their own work and over the work of the unit; -Assessing staff performance accurately and providing feedback to motivate and/or improve performance levels; -Assist applicants with outreach to other city agencies, as well as interagency communication to help resolve issues pertaining to their license; -Answer telephone calls, emails and written correspondence and communicate applicant information; -Attend seminars, meetings and/or trainings; -Follow all division and agency policies and procedures; and -Perform all relevant and related Licensing tasks as assigned when needed. PRINCIPAL ADMINISTRATIVE ASSOC - 10124 1. A baccalaureate degree from an accredited college and three years of satisfactory full-time progressively responsible clerical/administrative experience, one year of which must have been in an administrative capacity or supervising staff performing clerical/administrative work of more than moderate difficulty; or 2. An associate degree or 60 semester credits from an accredited college and four years of satisfactory full-time progressively responsible clerical/administrative experience including one year of the administrative supervisory experience described in "1" above; or 3. A four-year high school diploma or its educational equivalent approved by a State's department of education or a recognized accrediting organization and five years of satisfactory full-time progressively responsible clerical/administrative experience including one year of the administrative supervisory experience as described in "1" above; 4. Education and/or experience equivalent to "1", "2", or "3" above. However, all candidates must possess the one year of administrative or supervisory experience as described in "1" above. Education above the high school level may be substituted for the general clerical/administrative experience (but not for the one year of administrative or supervisory experience described in "1" above) at a rate of 30 semester credits from an accredited college for 6 months of experience up to a maximum of 39 years. Additional Information

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