Primary Purpose: This role provides operational, financial, and administrative support to the Legal Department, with a primary focus on vendor invoice payment, legal spend tracking, accruals, budget-to-actual reporting, and finance partnership. The role supports a broad range of legal functions, including litigation, intellectual property, privacy, compliance, and legal operations. The role reports to the Vice President & Deputy General Counsel and is a hybrid role, with three days per week in our Hudson Yards, NYC office required, subject to change with Company policy.

Key Responsibilities

• Own the review, coding, approval routing, payment tracking, and timely processing of external counsel and vendor invoices.
• Track legal budgets, accruals, forecasts, and budget-to-actual performance, and prepare clear spend reporting for Legal and Finance leadership.
• Partner with Finance and Accounts Payable to resolve invoice issues, improve payment workflows, maintain accurate matter and vendor data, and support month-end and quarter-end reporting.
• Manage settlement tracking and processing, including payment status, required documentation, and related reporting.
• Maintain physical and electronic legal records and oversee document retention processes.
• Prepare presentations, communications, dashboards, and status reports that translate legal operations and spend data into actionable insights.
• Assist with documentation and knowledge repositories in connection with contract lifecycle management.
• Coordinate and maintain departmental knowledge repositories.
• Assist with maintaining intellectual property and brand protection records.
• Assist with corporate entity management and maintenance of governance records.
• Maintain compliance calendars, documentation and knowledge management libraries, and internal tracking systems.
• Support compliance processes relating to data protection, third-party due diligence, and sanctions or export compliance.
• Assist with dispute and litigation management, including matter intake, document organization, legal holds.
• Monitor bankruptcy proceedings and support the preparation and filing of bankruptcy-related documents.

The accomplished individual will possess . . .

• Bachelor's degree or equivalent professional experience.
• At least 2 years of legal operations, finance, accounting, e-billing, or paralegal experience.
• Experience in a law firm or corporate legal department.

• Proficiency with legal billing, e-billing, invoice review, matter management, eDiscovery, CLM, and financial reporting systems.
• Working knowledge of invoice coding, purchase orders, accruals, payment workflows, budget tracking, and reconciliation processes.
• Experience supporting a broad legal function across multiple practice areas within a corporate legal department.

• Ability to work independently, manage multiple priorities, and meet deadlines effectively.
• Strong organizational and time-management skills.
• Excellent written and verbal communication skills.
• Experience managing relationships with outside counsel, vendors, Finance, and Accounts Payable teams.
• Advanced proficiency in Microsoft Excel and Microsoft Office Suite, systems, and legal research and litigation software, such as Westlaw/Lexis, PACER, and Relativity.
• High attention to detail.

An outstanding individual will have . . .

• Proven ability to manage projects, prioritize work, multi-task effectively, analyze legal spend data, and respond to shifting priorities with minimal oversight.
• Demonstrated expertise building legal spend reports, dashboards, and finance tracking tools that support timely payment, accurate forecasting, and leadership decision-making.

• Hands-on experience supporting litigation matters, conducting document review and managing e-discovery processes.
• Prior experience in an in-house legal department supporting a global, publicly-listed organization.
• Proven ability to exercise sound judgment, handle sensitive information, and operate independently to meet deadlines, while partnering professionally with attorneys and business leaders.

Our Competencies for All Employees

Courage: Doesn't hold back anything that needs to be said; provides current, direct, complete, and "actionable" positive and corrective feedback to others; lets people know where they stand; faces up to people problems on any person or situation (not including direct reports) quickly and directly; is not afraid to take negative action when necessary.
Creativity: Comes up with a lot of new and unique ideas; easily makes connections among previously unrelated notions; tends to be seen as original and value-added in brainstorming settings.
Customer Focus: Is dedicated to meeting the expectations and requirements of internal and external customers; gets first-hand customer information and uses it for improvements in products and services; acts with customers in mind; establishes and maintains effective relationships with customers and gains their trust and respect.
Dealing with Ambiguity: Can effectively cope with change; can shift gears comfortably; can decide and act without having the total picture; isn't upset when things are up in the air; doesn't have to finish things before moving on; can comfortably handle risk and uncertainty.
Drive for Results: Can be counted on to exceed goals successfully; is constantly and consistently one of the top performers; very bottom-line oriented; steadfastly pushes self and others for results.
Interpersonal Savvy: Relates well to all kinds of people, up, down, and sideways, inside and outside the organization; builds appropriate rapport; builds constructive and effective relationships; uses diplomacy and tact; can diffuse even high-tension situations comfortably.
Learning on the Fly: Learns quickly when facing new problems; a relentless and versatile learner; open to change; analyzes both successes and failures for clues to improvement; experiments and will try anything to find solutions; enjoys the challenge of unfamiliar tasks; quickly grasps the essence and the underlying structure of anything.

Our Competencies for All People Managers
Strategic Agility: Sees ahead clearly; can anticipate future consequences and trends accurately; has broad knowledge and perspective; is future oriented; can articulately paint credible pictures and visions of possibilities and likelihoods; can create competitive and breakthrough strategies and plans.
Developing Direct Reports and Others: Provides challenging and stretching tasks and assignments; holds frequent development discussions; is aware of each person's career goals; constructs compelling development plans and executes them; pushes people to accept developmental moves; will take on those who need help and further development; cooperates with the developmental system in the organization; is a people builder.
Building Effective Teams: Blends people into teams when needed; creates strong morale and spirit in their team; shares wins and successes; fosters open dialogue; lets people finish and be responsible for their work; defines success in terms of the whole team; creates a feeling of belonging in the team.

Base Pay Range
$80,000.00-$95,000.00

Here are some of the benefits that we offer: Medical insurance, Dental insurance, Vision insurance, 401 (K), Paid Paternity and Maternity leave, Commuter Benefits, Disability insurance and Tuition assistance. Please click here for a complete list of U.S Corporate Compensation & Benefits.