Date Posted: 07/27/2026
Req ID: 49590
Faculty/Division: UofT Mississauga
Department: UTM: Ofc of the Registrar
Campus: University of Toronto Mississauga (UTM)
Position Number:
Existing Vacancy: Yes

Description:

Your opportunity:

Performs core admissions and registrarial duties by advising prospective students, applicants, and stakeholders on admissions criteria and processes, and applying established standards to ensure consistent evaluation of applications. The role involves assessing domestic and international academic credentials, including complex equivalency determinations, and contributing to admissions planning through analysis of application data.

The Admissions Officer applies institutional policies and procedures to support consistent and defensible decision-making, ensures adherence to transfer credit guidelines, and contributes to process improvements and audit readiness.

Your responsibilities will include:

• Advising potential applicants, students, parents, and/or guidance counsellors on admissions criteria and processes by probing and providing a range of options and possible consequences
• Providing detailed information regarding admission requirements to prospective students and applicants
• Applying established standards when administering a process for consistent evaluation of applications
• Analyzing statistical information to inform admissions projections and planning activities
• Analyzing domestic academic documents to assess credentials against University equivalencies
• Analyzing foreign academic documents to assess credentials against Canadian equivalencies. Analyzing documents to assess and verify their authenticity.
• Tracking departmental transfer assessment decisions
• Developing content for instructional workshops and facilitating educational workshops and seminars

Essential Qualifications:

• Bachelor's Degree or acceptable combination of equivalent experience.
• Minimum four (4) years of relevant experience in admissions, student records, or registrarial services.
• Experience in domestic and international credential assessment.
• Experience in transfer credit evaluation and processing.
• Experience applying and interpreting academic policies and procedures in decision-making.
• Experience working with student information systems (e.g. ROSI) and CRM platforms (e.g. Slate), including advanced functionality.
• Experience working with data sets, including identifying and resolving discrepancies.
• Experience developing content for and facilitating educational workshops and seminars.
• Proficiency in MS Office Suite, including advanced proficiency in Microsoft Excel.
• Strong systems aptitude, including workflow-based processing and troubleshooting within enterprise systems.
• Demonstrated knowledge and understanding of supporting data integrity and consistency across integrated systems.
• Excellent oral and written communication skills.
• Ability to work in a collegial manner with applicants, students, office colleagues, staff and faculty.
• Strong customer service orientation.
• Demonstrated commitment to student-centered service, equity, diversity and inclusion.
• Excellent organizational, problem solving and time managment skills.
• Strong attention to detail and solid analytical skills are required.
• Ability to work occasional evenings and weekends during peak periods.

To be successful in this role you will be:

• Accountable
• Cooperative
• Diligent
• Organized
• Problem solver
• Team player

Closing Date: 08/05/2026, 11:59PM ET
Employee Group: USW
Appointment Type: Budget - Term
Schedule: Full-Time
Pay Scale Group & Hiring Zone:
USW Pay Band 12 -- $81,312. with an annual step progression to a maximum of $103,986. Pay scale and job class assignment is subject to determination pursuant to the Job Evaluation/Pay Equity Maintenance Protocol.
Job Category: Registrarial Services
Recruiter: Marien Ponce

This is a term position until April 30, 2028, with possibilities of extension.

Job descriptions are available upon request for internal applicants.