Admissions Officer ll

Tracking Code: req2229

Faculty/Department: Office of the Registrar

Number of Positions: 1

Appointment Type: Limited Term 14.5 months

Hours of Work: 35 hours per week

Salary Range: Level 8 - Starting Salary, Step 1 $80,379

Posting Date: August 21, 2026

Closing Date: August 28, 2026 (11:59 pm EST)
Job Summary:

Under the direction of the Manager, Admissions, the incumbent willadjudicate applications to the university in accordance with institutionaladmissions policies and enrolment objectives. This includes interpretingadmissions criteria, evaluating domestic and international transcripts, andreviewing supporting documentation to make fair and consistent decisions in atimely manner. The Admissions Officer is also responsible for conductingtransfer credit evaluations for students who have completed courses at otherpostsecondary institutions, in consultation with the university's academicunits.

1. Application Adjudication

Evaluates applications for admission to the university from allapplicant groups including Ontario secondary school applicants and graduates,out-of-province applicants, international applicants, mature applicants,transfer applicants, teacher education applicants, college-to-universitytransfer applicants, graduate studies applicants, and former Ontario TechUniversity students.

Works with faculties to ensure timely evaluation of transfer credits andmake the necessary updates to the student record in the student informationsystem (Banner/Slate) and other internal and external databases.

Considers submissions under the university's special considerationspolicies and recommends a course of action to the Senior Admissions Officer.

Has the shared responsibility to evaluate the effectiveness ofadmissions processes and identifies possible problems/concerns.

Provides solutions to complex admissions related cases and understandswhen escalation is necessary.

Ensures enrolment of high-quality students and meet enrolment targets.

Prepares reports related to admission specific issues and trends.

2. Internal and External Communication

Ensures applicants have fulfilled the conditions of their offer andprovides advice to those who may be at risk of losing their offer of admission.

Provides admissions related advice to prospective students, applicants,and other stakeholders using a variety of mediums (i.e. online meetings, phonecalls and email).

Communicates and builds relationships with internal stakeholders (i.e.:academic advisors,
other divisions within the Registrar's office, faculty representatives,and other services/departments

Participation in some recruitment events including the OntarioUniversities' Fair (OUF) and Open Houses as the university's admissions expert.

3. Maintenance of Systems and Processes

Implements, reviews and maintains Banner processes (BDMS, lettergeneration, OUAC downloads, automatic emails) and ensures they achieve desiredoutcomes for admissions.

Participates in the annual audit of undergraduate admissions andtransfer credit's web presence in conjunction with the Office of theRegistrar's communications team and makes ad-hoc updates as required.

4. Supervision and workflow coordination

Acts as a mentor and guide for junior employees.

Provides direction and advice to the division's Work Study students.

Required Skills:

Strong interpersonal and communication skills.

Demonstrated initiative, excellent judgement, and attention to detail.

Superior organizational and multi-tasking and problem-solving skills

Maintaining confidentiality and integrity are essential.

Demonstrated proficiency in the use of Excel, Outlook, Work, and the Google suite of software.

Ability to adapt to changing priorities and projects

Ability to work effectively and professionally with people at all levels both inside and outside of university. This includes secondary, non-secondary or non-traditional learners

Ability to maintain a high level of professionalism and respect for students, staff and faculty

Required Education:

Completion of an undergraduate university degree is mandatory.

* Verification of Academic credentials may be required

Required Experience:

A minimum of three years of experience working in the field of post-secondary admissions, including a significant background in domestic and international document evaluation.

Preference will be given to applicants with demonstrated admission adjudication experience in a post-secondary environment.

Knowledge:

Requires in-depth knowledge of provincial, national and international education systems.

Working knowledge of student information systems (Banner) and/or relational databases (Slate).

Understanding of Canadian and international post-secondary curricula and post-secondary document assessment including the principles and frameworks put forth by recognized bodies including: the Ontario Council on Articulation and Transfer (ONCAT), the Pan-Canadian Consortium on Admissions & Transfer (PCCAT), and the Canadian Information Centre for International Credentials (CICIC).

Knowledge of the Freedom of Information and Protection of Privacy act (FIPPA).

Knowledge of all university programs, student support services and success strategies.

How to Apply:

Interested candidates should submit in electronic format a covering letter and their resume. Applications will be accepted until August 28, 2026 or until a suitable candidate is found. We appreciate all applications received; however, only those candidates selected for an interview will be contacted.

Job Location: Oshawa, Ontario, Canada

Expected Start Date: 9/14/2026

Expected End Date: 11/26/2027