Salary : $78,983.84 - $100,116.85 Annually
Location : Chinook Building 401 5th Avenue Seattle, WA
Job Type: Career Service (Exec)
Job Number: 2026MV28028
Department: DPH - Public Health
Division: Community Health Services
Opening Date: 09/25/2026
Closing Date: 10/8/2026 11:59 PM Pacific
FLSA: Non-Exempt
Bargaining Unit: Z3 : KC Personnel Guidelines
Full- or Part-Time: Full Time

Summary
Public Health - Seattle & King County is seeking to hire a full-time, Career Service Administrative Staff Assistant to join the team! This position will provide administrative support for the Best Starts for Kids leadership team. The Administrative Staff Assistant will report to and manage the calendaring and administrative functions of the two cross-departmental Co-Leads housed in PHSKC and DCHS. The position will play an integral role in supporting internal processes, community events, optimal administrative function, and cross-department coordination.

Background

Note: This recruitment will be used to create an eligibility pool to fill additional Career Service, Term-Limited Temporary (TLT), or Special Duty Assignment (SDA) vacancies that may occur over the next six months.

Work Schedule

Typical work schedule is Monday through Friday, and hours can vary based on operational need, currently predominately 8:00 am - 5:00 pm.

Non-Exempt and subject to the provisions of the Fair Labor Standards Act (overtime eligible).

Work Location

This position will be based out of The Chinook Building, 401 5th Ave Seattle, WA 98104. Additional work location is to be based at 625 Andover Park West, Tukwila, WA 98188.

Employees must reside in Washington state and within a reasonable distance to their King County worksite to respond to workplace reporting requirements.
Job Duties

• Manage and prioritize calendars for cross-departmental Best Starts for Kids Initiative Co-Leads, schedule meetings, and align engagements with leadership priorities. Ensure Co-Leads are well-prepared by providing advance briefings, tracking action items, and allocating time for strategic preparation.
• Review and triage incoming communications, prioritize time-sensitive matters, and draft responses or flag items requiring leadership attention.
• Coordinate and provide end-to-end logistical support planning, preparing for, taking minutes at, and following up after meetings and/or events, including internal, external, and public meetings. Prepare presentations, coordinate space and materials, and support overall execution.
• Lead and facilitate relevant meetings for Best Starts staff, including in-person and virtual Tier Board meetings, office hours, all staff meetings, and staff trainings and events.
• Compose, draft, summarize, prepare, proofread and/or edit written communications on behalf of initiative leadership, including emails and formal letters, and sign correspondence when authorized.
• Gather, analyze, and synthesize administrative and operational information independently or as assigned to support data-driven decision-making. Brief Best Starts leadership on summary reports of analyses and recommendations.
• Monitor updates to County processes, policies, and departmental guidance, and ensure timely communication and alignment within the team. Provide information to Best Starts for Kids leadership team and staff on administrative policies and procedures, including but not limited to collective bargaining agreements.
• Develop, implement, and maintain monitoring and tracking systems to support Best Starts for Kids' work processes; administer and monitor these systems.
• Coordinate and support strategic projects and initiatives within Best Starts, including facilitating discussions, designing and implementing tools, coordinating staff and resources, and project managing progress.
• Assist in the identification and analysis of financial information, including identifying revenues, expenditures and discrepancies. Complete financial purchases for Best Starts leadership; process expense reports in compliance with County policies.
• Represent Best Starts for Kids and/or Health Sciences on committees or task forces, supporting alignment, collaboration, and effective information sharing.
• Assist with coordination of cross-departmental administrative processes and workflow systems.
• Perform other duties as assigned.

Experience, Qualifications, Knowledge, Skills
Our ideal candidate will demonstrate the following (Minimum):

• Understanding of and commitment to ERSJ values, principles, and strategies.
• Proficiency using Microsoft 365 applications or comparable business technology, including Outlook, Word, Excel, PowerPoint, Teams, and virtual meeting platforms
• Demonstrated ability to handle confidential, sensitive, or politically complex information with discretion and professionalism.
• Ability to work effectively independently and as a team member to coordinate the accomplishment of specific tasks and milestones.
• Demonstrated ability to independently organize and prioritize multiple assignments, meet deadlines, adapt to changing priorities, and exercise sound judgment with limited supervision.
• Strong written communication skills, with experience drafting, editing, proofreading, and preparing professional correspondence, presentations, reports, summaries, and other material.

The most competitive applicants will have the following experiences and qualifications (Desired):

• Demonstrated experience in leading and/or facilitating relevant meetings and/or events
• Familiarity working with Community-Based Organizations.
• Experience working with community-facing initiatives, public meetings, boards, commissions, or programs serving children, youth, families, or communities.
• Experience providing executive or administrative support within a large, complex public-sector, health and human services, or similarly structured organization.
• Knowledge of County, departmental, and initiative correspondence standards.
• Experience developing, maintaining, or administering tracking systems, workflows, tools, or processes used to monitor projects, assignments, deadlines, or organizational activities
• Demonstrated experience coordinating projects or initiatives involving multiple stakeholders, including facilitating discussions, tracking deliverables, coordinating resources, and monitoring progress.

Supplemental Information

Necessary Special Requirements

• The selection process may include evaluation of application materials and supplemental questions, interviewing, and testing. You must completely fill out the application with your relevant education and work experience.
• The selected candidate must be able to pass a thorough background investigation, but findings may not necessarily disqualify an applicant for employment.
• For more information on our selection process, please refer toFor tips on interviewing, please visit
• Employees are required to protect the privacy and security of protected health information as defined in State and Federal Law.
• Public Health relies on office automation (Microsoft Office) and web-based enabled tools, therefore candidates must be proficient and comfortable with computer use to perform functions associated with on-going work.
• Employees are required to adhere to OSHA/WISHA guidelines including but not limited to completing their mandatory trainings on time and obtaining required immunizations.
• Regular and reliable attendance, effective communication skills, and development of effective working relationships are requirements of all Public Health positions.
• When Public Health responds to an emergency, and in accordance with relevant CBA language and/or KC policy and procedures, we may assign duties outside your regular job description. This may involve responding at any time, including nights and weekends, with possible deployment to locations other than the department.
• If you need this announcement in an alternate language or format, would like to request accommodation or assistance in the application or assessment process or if you have questions please contact your recruiter listed on this job announcement.

Union Membership
This position is not represented.

Contact

For questions about the application process,
King County offers a highly-competitive compensation and benefits package designed to meet the diverse needs of our employees and support our employees' health and well-being. Eligible positions receive the following benefits and have access to the following programs:

• Excellent medical, dental, and vision coverage options: King County provides eligible employees with options, so they can decide what's best for themselves and their eligible dependents
• Life and disability insurance: employees are provided basic coverage and given the opportunity to purchase additional insurance for both the employee and eligible dependents
• Retirement: eligible King County employees may participate in a pension plan through the Washington State Department of Retirement Systems and a 457(b) deferred-compensation plan
• Transportation program and ORCA transit pass
• 12 paid holidays each year plus two personal holidays
• Generous vacation and paid sick leave
• Paid parental, family and medical, and volunteer leaves
• Flexible Spending Account
• Wellness programs
• Onsite activity centers
• Employee Giving Program
• Employee assistance programs
• Flexible schedules and telecommuting options, depending on position
• Training and career development programs

For additional information about employee benefits, visit our

This is a general description of the benefits offered to eligible King County employees, and every effort has been made to ensure its accuracy. If any information on this document conflicts with the provisions of a collective bargaining agreement (CBA), the CBA prevails.

NOTE: Benefits for Term Limited Temporary (TLT) or Short Term Temporary (STT) positions, including leave eligibility and/or participation in the pension plan through the Washington State Department of Retirement Systems, will vary based upon the terms and details of the position. Short Term Temporary positions are