BID/JOB ANNOUNCEMENT

ADMINISTRATIVE SERVICES OFFICER II

Office of the City Clerk

Number of Positions: 1

(Additional vacancies possible pending budget approval)

Starting Salary: $82,644

This position is open to the public and all current City employees covered under the City's collective bargaining agreement with AMERICAN FEDERATION OF STATE, COUNTY, AND MUNICIPAL EMPLOYEES (AFSCME) - BARGAINING UNIT 1, 3, 4 & 5. Only employees in City job titles in this bargaining unit are eligible to bid.

BID INSTRUCTIONS: Apply on the bid site: https://chicago.taleo.net/careersection/103/jobsearch.ftl?lang=en AND

1. Check the box on your profile titled "Currently employed by the City of Chicago"

2. Enter your employee ID (located on your pay stub labeled 'payee/employee number')

3. Select your correct bargaining unit

FAILURE TO FOLLOW THESE INSTRUCTIONS WILL RESULT IN A REJECTED BID APPLICATION

Applications for this position will be accepted until 11:59pm CDT on 9/4/2026.

This team member would serve as the personnel administrator for the City Council and Office of the City Clerk division. In this role the individual would prepare and oversee the processing of personnel forms such as appointments, promotions, separations and leave of absence. Also, overseeing the maintenance of timekeeping records and the preparation of payrolls. Lastly, the team members would assist in preparing department responses to equal employment opportunity complaints and discrimination charges, oversee special programs or projects such as student intern programs and coordinate with the Department of Human Resources on matters relating classification, recruitment, employee selection and hiring procedures, and other areas of personnel administration.

ESSENTIAL DUTIES
• Acts as a department's personnel administrator, administering personnel programs and supervising staff carrying out personnel activities, personnel processing, and records maintenance
• Works with managers to coordinate the interviewing, hiring, and processing of departmental employees
• Prepares and oversee the preparation and processing of personnel forms to initiate personnel actions (e.g., appointments, promotions, separations, leaves of absence, accidents, medical and drug screens, other personnel transactions)
• Oversee the maintenance of timekeeping records and the preparation and processing of payrolls
• Provides information and responds to employee inquiries regarding benefits, pay, and personnel programs and policies
• Provides new employee orientation and coordinates training and staff development activities
• Interprets and explains personnel policies and procedures to managers and supervisors
• Acts as liaison with other City departments regarding the processing of personnel and payroll actions and the administration of personnel programs
• Coordinates work efforts with the Department of Human Resources on matters relating to classification, recruitment, employee selection and hiring procedures, and other areas of personnel administration
• Advises managers in initiating, responding to, and resolving issues relating to employee grievances and disciplinary actions
• Prepares department's response to equal employment opportunity complaints and discrimination charges
• Prepare reports regarding overtime costs, staffing, and personnel activities for management review
• Oversee special programs or projects (e.g., student intern program)
• May serve in a specialized function for the department (e.g., facilities manager, telecommunications liaison)
• Assists in preparing the department's operating budget
• Processes and monitors unit's expenditures and maintains related budgetary records (e.g., tuition reimbursements, mileage checks, jury duty checks, petty cash reconciliation, purchase of supplies)

Additional duties may be required for this position

Location: City Hall, 121 N. La Salle Street, Suite 107

Days: Monday - Friday

Hours: 8:30am - 4:30pm

THIS POSITION IS IN THE CAREER SERVICE

Qualifications

Graduation from an accredited college or university with a Bachelor's degree in Human Resources Management, Business Administration, or a directly related field, plus two (2) years of professional work experience in human resources:
• Six (6) years of professional work experience in human resources
• Graduation from an accredited college with an Associate's Degree in Human Resources Management, Business Administration, or a directly related field, plus four (4) years of professional work experience in human resources
• Graduation from an accredited college or university with a Master's degree in Human Resources Management, Business Administration, or directly related field, plus one (1) year of professional work experience in human resources

SELECTION REQUIREMENTS

This position requires applicants to complete an interview. The interviewed candidate(s) possessing the qualifications best suited to fulfill the responsibilities of the position will be selected.

For Information on our employees benefits please visit our benefits website at:

https://www.chicago.gov/city/en/depts/fin/benefits-office.html

For Information on our salary and title structure visit our classifications website at:

City of Chicago :: Classification and Pay Plan

APPLICATION EVALUATION: Initial evaluation will be based on information provided on the application and the documents submitted. The Department of Human Resource staff will review applications after the final posting date. Staff will follow any and all required Employment/Hiring Plan provisions, federal, state and local laws, and Collective Bargaining Agreements when applicable. Staff will apply hiring preferences as required by the municipal code. Placement on an eligibility list is not an offer or guarantee of an interview nor employment with the City of Chicago.

COMMITMENT TO DIVERSITY: To further our commitment to hiring applicants with diverse experience the City of Chicago has adopted the following ordinances 2-74-020 and 2-74-075. The ordinances provide a preference for applicants who meet minimum qualifications and who are veterans of the Armed Forces, and/or residents of Socio-Economically Disadvantaged Areas (SEDA) and/or Chicago Public School (CPS) high school graduates to be referred to departments for consideration. These hiring preferences do not apply to bidders, as Collective Bargaining Agreements define the hiring process for bidders. For positions covered by a collective bargaining agreement, bidders will be considered before external candidates. To learn more about our hiring practices click here.

ALL REFERENCES TO POLITICAL SPONSORSHIP OR RECOMMENDATION MUST BE OMITTED FROM ALL APPLICATION MATERIALS SUBMITTED FOR CITY EMPLOYMENT.