Administrative Professional - Journeyman

Location: Arlington, VA (Pentagon)(Onsite)

Clearance: TS/SCI

Education: BA/BS (pr an AA/AS plus an additional 4 years of work-related experience)

Salary Range: $90 - 100k

Outcomes:

• The successful candidate is expected to accomplish the following outcomes during the first year in the position:

• Formally track all tasks, to include assigned by, suspense, status, and comments on all assigned tasks through completion and be prepared to brief upon request.

• Develop digital continuity folders and files that include standard operating procedures, workflows and POC lists to accomplish all tasks.

• Create 2-3 products beyond the client's requirements that positively impact the client to either increase efficiency, effectiveness, or innovation.

• Establish foundation in AI/ML skills and contribute to AI/ML operationalization and modernization goals and objectives.

• Master position tasks within 60 days and exceed requirements within 90 days.

• Use government provided Generative AI tools on a day-to-day basis to accelerate tasks, research, documentation, analysis, planning, reporting, and problem solving.

• Make recommendations on process improvements and practices that improve quality, speed and/or efficiency.

Responsibilities:

The Administrative Professional Journeyman supports the Secretary of the Air Force - Concepts, Development, and Management Office (SAF/CDM)Special Access Program Central Office(AAZ).

The Administrative Professional will provide direct day-to-day administrative support in the areas of travel, Government purchase and travel card, timekeeping, in- and out-processing, training management, records management, internal office administrative workflow management, and supply/logistical office support.

Per PSW section 1.3.10.3 SAF/OC Administrative Support responsibilities include but are not limited to:

• Manage and track all taskers via the Task management Tool (TMT) and the Correspondence and Task Management System (CTAMS).

• Conduct review of DTS travel requests for compliance, completeness, and timeliness.

• Manage in- and out-processing to ensure both checklists are current, available, and coordinated on a recurring basis with mission essential functional areas.

• Serve as the focal point for proper in/out-processing completion.

• Coordinate, monitor, and track optional and mandatory personnel education, training, and certification programs.

• Review and process SF182 Forms to track individual training requirements for CDM/AAZ staff.

• Track, monitor, administer, and report mandatory organizational training for all personnel.

• Maintain appointment orders and roster of Unit Safety Representatives.

• Serve as the focal point for all conference hosting coordination.

• Draft and maintain AAZ internal SOPs and processes.

• Maintain AAZ content on DoD/Air Force and/or knowledge management sites.

• Ensure administrative support (in the above areas) to geographically separated personnel, as directed or required.

• Use government provided Generative AI tools on a day-to-day basis to accelerate tasks, research, documentation, analysis, planning, reporting, and problem solving. Make recommendations on process improvements and practices that improve quality, speed and/or efficiency.

• Research policies, regulations, and procedures to formulate, coordinate, and implement organizational Operating Instructions and processes.

Qualifications:

The candidate must have the following qualifications:

• Minimum of five (5) years of work-related experience.

• Of those 5 years, at least four (4) years of work-related experience supporting a DoW component.

• Experience providing administrative assistance, including travel coordination for DoW personnel.

• Experience processing travel via the DTS providing accounting/financial support to DoW customers.

• Experience with training management, timekeeping, and records management.

• Experience providing administrative support, including functional expertise for office management.

• Good verbal and written communications skills.

• Good customer service skills.

The following qualifications are desired:

• Experience supporting Special Access Programs (SAP).

• Knowledgeable and skilled at applying Generative AI

Travel: Some travel to the National Capital Region may be required.

Other Requirements:

Other Requirements:

We seek:
• Highly motivated self-starters
• Resourceful individuals with extraordinary intellectual capability and the ability to rapidly learn and apply new concepts
• Individuals who have a "let me try" attitude and are resilient, present an opinion/position, justify it, and then accept whatever decision is made and charge forward
• Individuals who view criticism as an opportunity to improve ("let me try again")
• Individuals who think and create, enhancing the company with a steady flow of fresh ideas, perspective, and energy.

Direct Inquiries and Resumes to our Talent Management Team:
Yashira Santiago
Andrew Ackley
Gabriel Mira
Mitchell Jimenez
Gemini Industries Inc.
Telephone: (813) 286 - 4777