Key Responsibilities

Administrative & Operational Support

• Support daily administrative operations for physician practices.

• Manage physician academic and clinical calendars.

• Manage physician clinical sessionaltemplate change requestssubmissions

• Manage physician office shared email inboxes.

• Manage the Service Line General Admin shared email inbox and in-basket.  

• Oversee EpicIn-Basket and Secure Chat pools.

• Manage officesupplyinventory and coordinate ordering.

• Retrieve and distribute departmental mail.

• Schedule patient appointments according to physician protocols.

• Provide appointment preparation instructions.

• Maintainaccuratescheduling records.

Monitor Epic In-Basket for scheduling requests.

Financial & Vendor Coordination

• Oversee practice-related expenses.

• Manage purchase ordersinWorkday.

• Maintain vendor relationships and coordinate payments.

• Track time studies for physicians and staff.

Academic & Physician Support

• Maintain physicians’ CVs and publication records.

• Manage academic memberships and external partnerships.

• Submit physician expense reimbursements. 

• Coordinate onboarding for academic visitors and traveling physicians.

• Monitor CME requirements and clinical license renewals.

• Maintain physician credentialing documentation.

Meeting & Event Coordination

• Prepare presentations and materials for meetings.

• Draft correspondence and communications.

• Prepare meeting agendas andassistwith meeting minutes.

• Coordinate academic and clinical events.

Communication & Collaboration

• Manage phone calls, emails, and correspondence.

• Facilitate communication across departmental pods.

• Assistwith cross-coverage and training within the administrative pod structure.

Qualifications

Education:High school diplomarequired;Associate’s orBachelor’sdegree preferred.

Experience: Minimum2 - 4years of administrative or office management experience supporting physician practices.

Skills & Competencies

• Proficiencyin Microsoft Office Suite and Outlook calendar management

• Familiarity with Epic, Workday, and Dimensions preferred

• Strong organizational, communication, and interpersonal skills

• Ability to manage multiple priorities

• High levelof professionalism and discretion