Org. Setting and Reporting

This position is located in the Department of Management Strategy, Policy and Compliance, Office of Programme Planning, Finance and Budget, under the Secretariat of the Independent Audit Advisory Committee (IAAC) of the General Assembly. The Administrative Officer reports to the Executive Secretary of the IAAC. IAAC was established pursuant to General Assembly resolution 60/248 and serves in an expert advisory capacity, and assists the Assembly in fulfilling its oversight responsibilities. For more information on IAAC visit: https://www.un.org/ga/iaac/

Responsibilities

Within delegated authority, the Administrative Officer will be responsible for the following duties, in support of the Executive Secretary of the IAAC, and the IAAC Members: HUMAN RESOURCES MANAGEMENT • Initiates and coordinates actions covering the entire span of human resource activities, e.g., recruitment, placement, promotion, performance appraisal, vacancies, job classification reviews, separation of staff members, training, etc., ensuring consistency in the application of UN rules and procedures. • Provides expert advice with respect to conditions of service, duties and responsibilities, and privileges and entitlements under the Staff Rules and Regulations. • Leads, oversees and coordinates the preparation and implementation of the work program and budget to ensure compatibility with work priorities and objectives, taking into account the most effective use of resources. BUDGET AND FINANCE • Initiates and conducts studies to improve budget reporting systems and cost-effective utilization of program resources. • Monitors and controls budgetary allocations through regular reviews; drafts routine and ad hoc outputs; and provides effective monitoring reports and data. Identifies deviations from plans and proposes corrective measures. • Establishes and maintains a set of sound policies, procedures, standards and tools which are consistent with UN policy and practice in order to ensure proper accounting, financial management and control. GENERAL ADMINISTRATION • Supervises a staff team and/or provides advice to others on human resource administration, financial administration and management information issues and practices to colleagues. • Produces major/complex reports for management. Conducts research and in-depth analysis of key issues most relevant to the work of the Committee. • Provides expert guidance and leadership to more junior staff. • Collects and analyses data to identify trends or patterns and provide insights through graphs, charts, tables and reports using data visualization methods, including artificial intelligence to enable data-driven planning, decision-making, presentation and reporting. • Performs other related duties as required.

Competencies

Professionalism: Knowledge of administrative, budgetary, financial and human resources policies and procedures. Ability to apply various United Nations administrative rules and regulations in work situations. Conceptual analytical and evaluative skills to conduct independent research and analysis. Ability to identify issues, formulate opinions, make conclusions and recommendations. Able to analyse and interpret data in support of decision-making and convey resulting information to management. Shows pride in work and in achievements. Demonstrates professional competence and mastery of subject matter. Is conscientious and efficient in meeting commitments, observing deadlines and achieving results. Is motivated by professional rather than personal concerns. Shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work. Planning and Organizing: Develops clear goals that are consistent with agreed strategies. Identifies priority activities and assignments; adjusts priorities as required. Allocates appropriate amount of time and resources for completing work. Foresees risks and allows for contingencies when planning. Monitors and adjusts plans and actions as necessary. Uses time efficiently. Technological Awareness: Keeps abreast of available technology. Understands applicability and limitations of technology to the work of the office. Actively seeks to apply technology to appropriate tasks. Shows willingness to learn new technology.

Education

An advanced university degree (Master's degree or equivalent) in business or public administration, finance, accounting, law or related area is required. A first-level university degree (Bachelor's degree or equivalent) in combination with two additional years of relevant work experience may be accepted in lieu of the advanced university degree. Successful completion of both degree and non-degree programs in data analytics, business analytics or data science programs is an advantage.

Job - Specific Qualification

Not available.

Work Experience

A minimum of seven years of progressively responsible experience in administration, finance, accounting, human resources management or related field is required. Two years or more of experience in data analytics, artificial intelligence or related area is required. Experience working with intergovernmental bodies is required. Experience in monitoring and reviewing budgetary allocations is desirable.

Languages

English and French are the working languages of the United Nations Secretariat. For this job opening, English is required. The table below shows the minimum required level for each skill in these languages, according to the UN Language Framework (please consult https://languages.un.org for details).

Required Languages

LanguageReadingWritingListeningSpeakingEnglishUN Level IIUN Level IIUN Level IIUN Level II

Assessment

Evaluation of qualified candidates may include an assessment exercise which may be followed by a competency-based interview.

Special Notice

Appointment or assignment against this position is for an initial period of one year. The appointment or assignment and renewal thereof are subject to the availability of the post or funds, budgetary approval or extension of the mandate.