Salary: $117,314.13 - $163,216.66 Annually
Location : City of Long Beach, CA
Job Type: Unclassified - Full-Time, Permanent
Job Number: DC26-006
Department: Disaster Preparedness & Emerg Communications - (UC)
Opening Date: 07/07/2026
Closing Date: 7/21/2026 11:59 PM Pacific
DESCRIPTIONAppointment to this position is expected to be at or below the midpoint
$140,265.395 of the salary range, however, the final amount will be carefully determined based on the candidate's knowledge, skills, qualifications, and an evaluation of internal equity within the organization.
The Department of Disaster Preparedness and Emergency Communications currently has one (1) opening available for an Administrative Officer in the Administration Division.
THE POSITION The Administrative Officer is an at-will management position reporting to the Director of Disaster Preparedness and Emergency Communications. This position is responsible for providing efficient and effective management of the Department's personnel and payroll functions; budget development and monitoring; and finance operations and procurement.
EXAMPLES OF DUTIES - Support day-to-day executive decision-making and operations of the Administration Division to ensure alignment with Department and City priorities;
- Develop, coordinate, and implement strategies to foster a positive and productive departmental culture;
- Provide advice and guidance on payroll, personnel, and HR-related issues, following best management practices;
- Oversee the Department's recruitment, selection and onboarding processes for both unclassified and classified positions;
- Coordinate with the Human Resources Department regarding recruitment strategies and classification specification changes;
- Select, supervise, evaluate, and train divisional staff;
- Conduct administrative investigations and makes recommendations for discipline/corrective actions;
- Administer the Worker's Compensation, leaves of absence, return-to-work, and training programs;
- Actively participate in EOC Activations;
- Perform the duties of Financial Services Officer, including:
- Coordinate and oversee all fiscal, accounting, and purchasing duties for the department.
- Coordinate preparation of the Department's budget and monitor compliance throughout the year.
- Coordinate the year-end closing process.
- Oversee the Department's payroll for full-time and part-time staff;
- Interpret and apply federal and state laws, as well as City's policies and procedures, rules and regulations, and memoranda of understanding (MOUs);
- Develop and revise Department policies and procedures and coordinates labor/management relations;
- Liaise with Human Resources, Financial Management, other City Departments, and external operations, including representing the department on various committees;
- Manage the Department's position control, payroll and requisitions systems;
- Communicate effectively, both orally and in writing, with a diversity of audiences;
- Travel off-site to meetings and trainings;
- Perform special projects and other management-related duties as required.
REQUIREMENTS TO FILEMINIMUM REQUIREMENTSEDUCATION:- Bachelor's Degree from an accredited college or university in Public Administration, Business Administration, Human Resources or a closely related field (proof required).
- A Master's Degree in a related field may be substituted for up to one year of the required experience (proof required)*.
- Additional experience offering specific and substantial preparation for the duties of the position may be substituted for the required education on a year-for-year basis.
EXPERIENCE:- Three (3) years of progressively responsible paid full-time equivalent experience in the field of human resources, budget, and finance, or grant management with at least two (2) years of lead supervisory or managerial level experience.
DESIRABLE QUALIFICATIONS:- Local government experience is highly desirable.
- Experience in disaster preparedness, EOC activations, 9-1-1 emergency communications and 24-hour department operations.
- Experience in organizations of similar size and complexity is desired.
- Experience demonstrating effective partnering and problem-solving.
SELECTION PROCEDUREThis recruitment will close at 11:59 PM Pacific Time on TUESDAY, JULY 21, 2026. To be considered, please submit an online application, including a cover letter, resume, and proof of education (If qualifying with a degree) in PDF format. Applications that fail to include all necessary documents will be considered incomplete and will not be taken into consideration.
Applications will be reviewed for depth and breadth of experience, and for level and relatedness of education. The most qualified candidates will be invited to participate in further selection procedures. The selected candidate may be required to go through a background check and a physical examination prior to appointment. Applicants who do not meet the minimum requirements, including submission of all required attachments, will not be considered. For questions regarding this recruitment, please call (562) 570-7126.
The City of Long Beach offers its employees opportunities to grow personally and professionally. As a permanent employee, you are eligible to receive fringe benefits that include:
Retirement: California Public Employees' Retirement System (PERS) defined benefit retirement plan, which is coordinated with Social Security. The benefit is 2.5% or 2.7% (depending on hire date) @55 for "Classic" members and 2% @62 for new members as defined by PEPRA, subject to the compensation limitations set by PERS. Both the City and the employee contributes toward CalPERS retirement contributions. The city also participates in Social Security.
Health and Dental Insurance: The City offers the choice of HMO and PPO plans. The city pays major portion of the premium for employee and dependents depending on the health/ dental plan selected.
Life Insurance: City-paid term life insurance policy equal to three (3) times annual salary to a maximum of $500,000.
Disability Insurance: City-paid short-term and long-term disability insurance.
Management Physical: Annual City-paid physical examination.
Vacation: Twelve (12) vacation days after the first year of service; 15 days after four years, six months of service; 20 days after 19 years, six months of service.
Executive Leave: Forty (40) hours Executive Leave per year. The City Manager has discretion to grant an additional 40 hours each year.
Sick Leave: One day earned per month; unlimited accumulation; conversion upon retirement to cash credit toward health and/or dental insurance premiums, or to pension credits.
Holidays: Eleven (11) designated holidays per year, plus four personal holidays to be used at the employee's discretion.
Transportation Allowance: Monthly allowance is allocated by classifications below;
- Department Head $650.00
- Deputy Director/Manager/Director (Harbor/Utilities) $550.00
- Division Officer/Superintendent/ Chief of Staff / Administrator / Principal DCA $450.00
- Assistant to Executive / Executive Assistant / Executive Secretary/ Executive Support Staff $300.00
Deferred Compensation Plan: Optional for employee contribution to a supplementary retirement savings program available through Mission Square Retirement formerly ICMA-RC Retirement Corporation).
- Classic CalPERS Members: The City will contribute a maximum of up to two percent (2%) of base salary* for all qualified Classic CalPERS members.
- Public Employees' Pension Reform Act (PEPRA) CalPERS Members: Effective the second full pay period following City Council adoption, the City contribution will increase from two percent (2%) to three percent (3%) of base salary* for all qualified PEPRA CalPERS members.
Flexible Spending Account (FSA): Optional election for employees to reduce taxable i
