Administrative Coordinator

What you will do

• Proactively manage complex executive calendars and competing priorities across multiple global time zones, ensuring strategic alignment of schedules and effective use of executive time.
• Anticipate needs, scheduling conflicts, and independently identify solutions through collaboration with cross-functional stakeholders, executives, and administrative partners.
• Coordinate domestic and international travel arrangements, including itineraries, logistics, and timely preparation and submission of expense reports while ensuring compliance with company policies and procedures.
• Support congresses, conferences, and key business meetings by managing registrations, travel, accommodations, ground transportation, meeting logistics, and on-site coordination as needed.
• Lead logistical meeting preparation activities, including securing appropriate venue, coordinating catering, audiovisual requirements, conference room setup, and facilities requests.
• Manage operational processes such as purchase orders, invoice processing, vendor coordination, mailings, and courier services.
• Maintain department distribution lists, organizational charts, and key stakeholder contacts, while developing a strong understanding of organizational priorities and cross-functional partnerships.
• Capture action items, track follow-up activities, and help drive accountability to ensure timely completion of commitments.
• Coordinate and support special projects, leadership summits, off-site meetings, team-building activities, onboarding initiatives, and other departmental events.
• Provide backup support to administrative colleagues and contribute to a collaborative, high-performing team environment.
• Identify opportunities to improve administrative processes, enhance team effectiveness, and support a culture of continuous improvement.

What we expect from you

The Administrative Coordinator supporting Rare Disease Global Marketing provides comprehensive administrative and operational support to a global leadership team. This role requires exceptional organizational skills, sound judgment, discretion, and the ability to manage competing priorities in a fast-paced environment. The successful candidate will demonstrate initiative, professionalism, and a proactive approach while serving as a trusted partner to leadership, cross-functional stakeholders, and administrative colleagues.

Basic Qualifications

• Associate’s degree and 2 years of administrative experience

OR

• 2 years in a technical school setting with hands-on experience

OR

• High school diploma / GED and 4 years of administrative experience

Preferred Qualifications

• Minimum of 5 years of experience supporting senior leaders in a fast-paced, highly matrixed organization.
• Exceptional verbal and written communication skills, with the ability to interact effectively with stakeholders at all levels of the organization.
• Advanced proficiency in Microsoft Office Suite, including Outlook, PowerPoint, Excel, and Word.
• Experience utilizing SAP, MyBuy, Concur, Microsoft Teams, WebEx, SharePoint, Microsoft Copilot, and other AI-enabled productivity tools.
• Experience within the biopharmaceutical, healthcare, or life sciences industry.
• Demonstrated discretion and professionalism in handling confidential and sensitive information.
• Strong interpersonal skills with the ability to foster collaboration, build trusted relationships, and maintain composure under pressure.

As we work to develop treatments that take care of others, we also work to care for your professional and personal growth and well-being. From our competitive benefits to our collaborative culture, we27ll support your journey every step of the way.

The expected annual salary range for this role in the U.S. (excluding Puerto Rico) is posted. Actual salary will vary based on several factors including but not limited to, relevant skills, experience, and qualifications.

In addition to the base salary, Amgen offers a Total Rewards Plan, based on eligibility, comprising of health and welfare plans for staff and eligible dependents, financial plans with opportunities to save towards retirement or other goals, work/life balance, and career development opportunities that may include:

• A comprehensive employee benefits package, including a Retirement and Savings Plan with generous company contributions, group medical, dental and vision coverage, life and disability insurance, and flexible spending accounts
• A discretionary annual bonus program, or for field sales representatives, a sales-based incentive plan
• Stock-based long-term incentives
• Award-winning time-off plans
• Flexible work models where possible. Refer to the Work Location Type in the job posting to see if this applies.

Salary Range