Salary: $28.32 - $53.05 Hourly
Location : Prince William County, VA
Job Type: Full-Time (FT)
Job Number:
Department: FINANCE
Division: DIRECTOR'S OFFICE
Opening Date: 06/11/2026
Closing Date: 6/25/2026 11:59 PM Eastern
GRADE: B31
Hiring Salary: $29.17 - $40.69 Hourly

We are seeking a proactive Administrative Coordinator to support the Office of the Finance Director and serve as the Clerk for both the Board Audit Committee and the Joint Audit Committee. Reporting to the Senior Business Services Analyst and collaborating with the Business Services Specialist, this position will provide high-level administrative and clerical support to the Director of Finance/Chief Financial Officer, two Deputy Directors, and the Treasury Management team. The role requires both team collaboration and independent work to effectively manage daily responsibilities and contribute to the organization's overall objectives.
About This Role:

As the Administrative Coordinator, you will play a vital role within the team, supporting a range of responsibilities including, but not limited to:
• Managing incoming departmental calls and emails by answering, researching, and directing communications appropriately
• Welcoming and assisting internal and external visitors to the office
• Overseeing and coordinating departmental calendars and schedules to ensure efficient operations
• Reserving conference rooms, coordinating logistics, and organizing meetings and events
• Procuring office supplies, managing food orders, maintaining memberships, and reconciling the office procurement card (P-Card)
• Arranging travel, processing reimbursements, and handling invoice payments
• Preparing agendas and meeting materials, as well as distributing them to relevant parties
• Taking minutes, documenting votes, and ensuring the accurate completion of official documents
• Maintaining and updating the internal and external finance-related websites
• Preparing and reviewing basic financial reports to support departmental oversight
• Drafting and editing correspondence, securing necessary signatures, and monitoring deadlines
• Providing backup support as needed, while effectively prioritizing tasks in a dynamic environment
Minimum Requirements:

High School diploma or G.E.D. with 3 years'executive-leveladministrative support experience.
Preferences:

• Strong organizational and time-management abilities, demonstrated through effective calendar management, meeting coordination, task prioritization, and consistent adherence to tight deadlines.
• Excellent verbal and written communication skills, with proficiency in composing clear, professional correspondence, reports, and presentations.
• Demonstrates high levels of discretion and professionalism, with a proven ability to handle sensitive and confidential information with integrity and sound judgment.
• Proficiency in Microsoft Office Suite applications, SharePoint, website editing, and Adobe Acrobat Pro.
• Skilled in administrative and office management functions, such as overseeing daily operations, managing office supplies, and optimizing workflow efficiency.
• Capable of working independently and collaboratively, with effective communication and relationship-building skills across all levels of staff and management.
• Proven experience collaborating with elected officials and committees.
• Skilled in recording meeting minutes, documenting votes, and preparing official agenda packets.

Special Requirements: Must pass a background check.
Work Schedule: This is a 37.5-hour position. Work is generally between 8:00 a.m. and 4:30 p.m. or 8:30 a.m. and 5:00 p.m., Monday-Friday, with possible telework options.
Hiring Salary Range: $29.17 - $40.69 Hourly
We also offer great benefits including:

• Retirement from the Virginia Retirement System (VRS)
• 401a and 457 retirement savings and investment plans
• Paid Annual Leave
• Paid Personal Leave
• Paid Sick Leave
• Paid Holidays
• Optional Group Medical and Dental Health Plans
• Optional Group Life Insurance
• An Employee Assistance Program (EAP)
• Career Development Opportunities

Full time positions with Prince William County Government qualify for Public Service Loan Forgiveness. Click here for PSLF additional information.

NOTE: The above position description is intended to represent only the key areas of responsibilities; specific position assignments will vary depending on the business needs of the department. To view the class description in its entirety, Click here for the class description