Swift

Administrative Assistant - Hybrid

Swift • $59K — $110K *
Manassas, VA 20110Hybrid
Business Services
Less than 5 years of experience
Today
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Job Overview by Ladders

Qualifications

  • 3 to 5 years prior administrative assistant experience
  • Ability to manage multiple tasks and priorities
  • Strong attention to detail
  • Proficiency in MS Office tools
  • Familiarity with AI tools for administrative tasks
  • Excellent customer service skills
  • Good planning and organizational skills

Responsibilities

  • Provide day-to-day administrative support to senior leaders
  • Manage ad hoc administrative requests requiring discretion and follow-through
  • Maintain leadership support materials such as minutes and presentations
  • Organize and screen incoming communications and correspondence
  • Draft and prepare complex correspondence for team leader approval
  • Collect and prepare materials for reports and meetings
  • Manage travel requests, expenses, and logistics for internal events

Benefits

  • Generous medical, dental, vision, and life insurance without premium costs
  • Retirement plan with matching 401k
  • Inclusive environment fostering diverse perspectives
  • Encouragement to apply even without meeting all qualifications
  • Opportunities for personal and professional growth
Full Job Description


Swift is unable to sponsor an employment authorization for this position now or in the future.

What to Expect:

In this role you will:

  • Provide day-to-day administrative support to senior leaders
  • Manage ad hoc administrative requests requiring discretion, prioritization and follow-through
  • Maintain leadership support materials (minutes, action logs, presentations) as needed
  • Manage incoming communications, screening correspondence, e-mail according to the manager's and department's priorities
  • Route and answer routine correspondence not requiring manager's attention, prepare more complex correspondence for approval by team leader, draft and type material often of a technical/confidential nature
  • Collect and prepare appropriate material for reports, meetings, presentations and conferences within procedures. May attend and minute team meetings or periodic site management meetings
  • Organize and maintain files of manager's and department's correspondence and records, following up on pending matters
  • Manage travel requests, expenses and financial administration
  • Plan and organize logistics for internal events and team activities
  • Manage manager's agenda and coordinate arrangements for a variety of internal and external meetings, travels and accommodations
  • Demonstrate awareness of policies, processes and procedures and suggest improvements where appropriate
  • Manage access, visitors, distribution lists and organizational readiness
  • Manage site operations, facilities, office for Manassas


What will make you successful:

We are seeking professionals with:
  • 3 to 5 years prior administrative assistant experience
  • Ability to manage multiple tasks simultaneously, set priorities and work both independently and in a team environment
  • Strong attention to details
  • Proficiency in working with MS Office tools
  • Proficiency in maintaining team shared websites, creating reports or team newsletters
  • Familiarity with AI tools to enhance productivity to administrative tasks
  • Excellent customer service skills
  • Ability to identify and resolve problems in a timely manner
  • Good planning and organizational skills


The estimated salary range for a new hire in this position in Virginia is $59,343.00 USD Annual MINIMUM to $110,209.00 USD Annual MAXIMUM. Salary may vary depending on job-related factors which may include knowledge, skills, experience, and location. Our compensation packages include a competitive base salary and bonus opportunity for all employee's contingent on personal and company performance. Our generous benefits program includes medical, dental, vision and life insurance with no premium costs for our employees and their families, and retirement plan plus matching 401k.

What we offer

We give you the freedom to be yourself. We are creating an environment of unique individuals - like you - with different perspectives on the financial industry and the world. A diverse and inclusive environment in which everyone's voice counts and where you can reach your full potential.

Don't meet every single requirement? At Swift, we are dedicated to building a workplace where people can bring their full selves and ideas to the team, so if you are excited about this role, we encourage you to apply even if you do not meet every single qualification.

About Swift

The Society for Worldwide Interbank Financial Telecommunication, legally S.W.I.F.T. SC, is a Belgian cooperative society providing services related to the execution of financial transactions and payments between banks worldwide. Its principal function is to serve as the main messaging network through which international payments are initiated. It also sells software and services to financial institutions, mostly for use on its proprietary "SWIFTNet", and ISO 9362 Business Identifier Codes, popularly known as "SWIFT codes". The SWIFT messaging network is a component of the global payments system. SWIFT acts as a carrier of the "messages containing the payment instructions between financial institutions involved in a transaction." However, the organization does not manage accounts on behalf of individuals or financial institutions, and it does not hold funds from third parties. It also does not perform clearing or settlement functions. After a payment has been initiated, it must be settled through a payment system, such as TARGET2 in Europe. In the context of cross-border transactions, this step often takes place through correspondent banking accounts that financial institutions have with each other. As of 2018, around half of all high-value cross-border payments worldwide used the SWIFT network, and in 2015, SWIFT linked more than 11,000 financial institutions in over 200 countries and territories, who were exchanging an average of over 32 million messages per day.
Learn more about Swift
Industry
Finance & Insurance
* Ladders Estimates

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