Job SummaryTo support our extraordinary teams who build great products and contribute to our growth, we're looking to add an
Administrative Assistant located in
Buffalo Grove, IL.Reporting to the
General Manager, the
Administrative Assistant will provide comprehensive executive support to our General Manager and Directors in a dynamic medical manufacturing environment. This role serves as a critical liaison between executive leadership and our 1,200+ person organization, requiring exceptional communication skills, discretion, and the ability to manage multiple priorities in a fast-paced healthcare industry setting.
What a typical day looks like:- Manage calendars for General Manager and Directors, coordinating meetings
- Prepare and edit executive-level documents
- Screen and prioritize incoming communications
- Coordinate travel arrangements and expense reporting
- Prepare briefing materials and agenda items for executive meetings
- Organize and facilitate executive meetings
- Take detailed meeting minutes and distribute action items
- Plan and execute executive events and customer visits
- Coordinate quarterly business reviews and annual planning sessions
- Serve as primary point of contact between executives and internal/external partners
- Track and follow up on key initiatives and deadlines
- Assist with special projects
- Maintain confidential files and records
- Interface with manufacturing, quality assurance, supply chain, and site support functions
- Coordinate with HR on executive recruiting and organizational changes
- Manage executive expense reports and budget tracking
- Support customer relations activities and staff meeting preparations
The experience we're looking to add to our team:- Bachelor's degree preferred or equivalent combination of education and experience
- Minimum 9 years of administrative experience supporting executive leadership
- Experience in manufacturing, healthcare, medical devices, or regulated industries strongly preferred
- Advanced proficiency in Microsoft Office Suite (Excel, PowerPoint, Outlook)
- Excellent written and verbal communication skills with ability to interact professionally at all organizational levels
- Strong organizational skills with proven ability to manage multiple competing priorities
- High level of discretion and ability to handle confidential information
- Detail-oriented with strong problem-solving capabilities
What you'll receive for the great work you provide:- Full range of medical, dental, and vision plans
- Life Insurance
- Short-term and Long-term Disability
- Matching 401(k) Contributions
- Vacation and Paid Sick Time
- Tuition Reimbursement
Application Deadline:
Applications for this job position will be accepted for at least five days following the job posting start date below and continuing until the end date below or until the position is filled. This posting may close sooner due to application volume.
Job Posting Start Date 07-20-2026 Job Posting End Date 08-31-2026
The base pay range for this position is provided below. The final base rate offered will be determined using job-related, non-discriminatory criteria, including but not limited to experience, qualifications, geographic location, education, external market data, and internal equity.
$36.54 USD - $50.24 USD Hourly
Job CategoryAdministration
Relocation: Not eligible
Is Sponsorship Available?
No
