Department Summary:L582 contains MITRE Enterprise Program and Risk Management thought leaders. The department is composed of recognized subject matter experts, who are proficient in a suite of program and risk management skills including: project planning and execution, leading people, project communications, scope management employing Agile, establishing program metrics, and more. The Enterprise Program & Risk Management department provides support across a wide range of MITRE portfolios, employing 50 highly qualified and experienced staff.
Roles & Responsibilities:- Develop a strong sense of ongoing activities and the interdependencies among assignments, meetings, and products. Anticipate, analyze and proactively react to changes in priorities and tasks; apply strong self-organization and management, and demonstrate proactive initiative and follow-through on a broad range of administrative actions. Proactively track Department deadlines, as required.
- Maintain Department Manager and Department calendars, including the placement of meetings, proposing/posting of meetings via Outlook, coordination with others who desire to establish a meeting, prioritizing meetings, and represent staff in establishing a meeting across the Corporation or with external organizations.
- Coordinate administrative tasks among the division's administration team, as needed.
- Planning, coordinating, and supporting a variety of meetings, presentations, and employee engagement events, including arranging for venue, catering, clearance validating, duplication of materials, audio-visual needs, etc.
- Attending meetings and recording notes and actions as needed.
- Scheduling interviews and escorting visitors.
- Maintain cognizance of location of staff; respond to inquiries about schedules and whereabouts, coordinate communication with the staff when there is critical or important need.
- Compose correspondence, develop, review, and edit presentations and documentation; independently research and analyze associated issues and/or compile materials needed for presentation and/or decision-making purposes.
- General office management responsibilities, such as ordering supplies, processing purchase orders or requisitions, monitoring budgets, etc.
- Maintain/submit organizational inputs for corporate Intranet (SharePoint and Teams). Ensure accuracy and timeliness of data.
- Maintain awareness of Corporate and Sector-specific administrative, security and personnel policies and procedures and work in a collaborate team atmosphere. Provide mentoring and training on administrative items, share current practices and new policies, hold regularly scheduled admin meetings.
- Performing sensitive administrative tasks and using discretion in handling personnel matters.
- Ensuring staff complete mandatory training modules: Security, Ethics & Timecard, etc.
- Serving as the Department's timecard administrator.
- Tracking and facilitating timecard (TRS), computer (DTS), office moves, etc. compliance.
Basic Qualifications:- Typically requires less than 1 year of related experience with a related Bachelor's degree, or equivalent combination of related education and work experience.
- Strong written and verbal communication skills.
- Experienced with calendar management.
- Experienced with face-to-face and virtual meeting and event planning.
- Demonstrated superior attention to detail and prioritization with the ability to successfully multi-task.
- Flexibility, adaptability, and ability to deal with ambiguous situations.
- Must be eligible to obtain and maintain a Secret U.S Government issued Security Clearance. Per the U.S. Government's eligibility requirements, you must be a U.S Citizen to be considered for a security clearance.
- This position requires a minimum of 4 days a week on-site.
Preferred Qualifications: - Active Secret Security Clearance.
- Experience supporting a technical oriented organization.
- Ability to work effectively as a team player under time and work constraints with minimal supervision and tactfully with all levels of management.
- Advanced proficiency in office tools (i.e., MS Word, PowerPoint, Excel, Outlook, Teams, Adobe Acrobat, etc.)
- Excellent interpersonal skills and ability to support diverse backgrounds.
- Exercise independent judgment and discretion consistent with corporate objectives, philosophies, and broad policies.
This requisition requires the candidate to have a minimum of the following clearance(s):None
This requisition requires the hired candidate to have or obtain, within one year from the date of hire, the following clearance(s):Secret
Salary compensation range and midpoint:$67,000 - $83,500 - $100,000 Annual
Work Location Type:Onsite
