About this roleBlackRock is seeking an organized, collaborative, and motivated Administrative Professional to support the BlackRock Capital Markets (BCM) team within the BlackRock Global Markets (BGM) group in New York. This role provides day-to-day administrative and operational support while offering opportunities to build business knowledge, strengthen administrative capabilities, and take on broader responsibilities over time.
You are:- A collaborative, dependable, and professional team member
- Highly organized and detail-oriented, with a commitment to accurate and timely work
- Comfortable managing multiple tasks and adapting to changing priorities
- A clear and responsive communicator who provides timely updates and raises concerns appropriately
- Resourceful in using established processes, locating information, and seeking guidance when needed
- Able to work effectively with leaders, colleagues, Administrative Professionals, and external contacts
- Curious and interested in developing administrative, technical, business, and judgment capabilities
Key Responsibilities: - Coordinate calendars, meetings, and video conferences across global time zones; monitor changes, communicate updates, and escalate complex scheduling decisions when appropriate
- Coordinate logistics for internal and external meetings, team events, strategy sessions, conferences, and social events, including rooms, virtual meeting details, catering, supplies, and guest registration
- Gather and organize agendas, presentations, contact information, and other materials to support meeting preparation and timely distribution
- Follow up on routine administrative action items and communicate changes to timelines or requirements
- Coordinate domestic and international travel, including flights, hotels, ground transportation, visas, documentation, meeting locations, and detailed itineraries
- Process travel and entertainment expenses and Gifts and Entertainment records accurately and on time using Concur and applicable systems; maintain supporting documentation and seek guidance on exceptions
- Serve as a professional point of contact for visitors and guests, coordinating with security, reception, technology teams, and other internal partners as needed
- Assist with onboarding and offboarding logistics, including technology, access, materials, and other administrative requirements
- Provide backup coverage for other Administrative Professionals and support continuity during absences
- Use Microsoft Outlook, Word, Excel, PowerPoint, Teams, and other collaboration tools to prepare and maintain routine documents, presentations, reports, trackers, and meeting materials
- Store information in appropriate shared locations, use internal systems consistently, and remain current on required processes, training, and technology
- Respond to requests in a professional, timely, and concise manner and build positive working relationships across different roles, working styles, and levels of seniority
- Use established procedures and appropriate internal contacts to resolve routine issues, escalating non-routine, sensitive, or higher risk matters as needed
- As business knowledge develops, provide increasingly thoughtful and proactive support, share relevant updates, and suggest practical improvements to coordination or administrative delivery
- Handle confidential and sensitive information with discretion and in accordance with applicable requirements
Core Skills: - Strong organization, time management, attention to detail, and follow-through
- Ability to manage multiple assignments, meet deadlines, and adapt to changing priorities
- Effective verbal, written, and interpersonal communication skills
- Proficiency in Microsoft Outlook, Word, Excel, PowerPoint, Teams, and related collaboration tools
- Comfort using automated expense, travel, and information-management systems
- Ability to learn and apply administrative policies, procedures, and established processes
- Sound judgment in routine situations, with willingness to seek guidance on more complex matters
- Professionalism, discretion, collaboration, and a growth mindset
- Ability to work independently on established responsibilities while partnering with others when needed
You have: - Previous professional, corporate, administrative, coordination, or executive-support experience
- Experience managing calendars, meetings, travel, expenses, or related administrative activities in a fast-paced environment
- Experience working with leaders, teams, clients, or external contacts
- Experience using Microsoft Office and collaboration tools; experience with Concur or a similar system is preferred
- Experience in financial services or another complex corporate environment is helpful but not required
- Bachelor's degree or equivalent relevant experience
- Interest in building knowledge of team priorities, strengthening judgment, and taking on broader responsibilities with appropriate support and guidance
For New York, NY Only the salary range for this position is USD$71,250.00 - USD$135,000.00 which is the equivalent of USD$34.25 - USD$64.90 per hour. Additionally, employees are eligible for an annual discretionary bonus, and benefits including healthcare, leave benefits, and retirement benefits. BlackRock operates a pay-for-performance compensation philosophy and your total compensation may vary based on role, location, and firm, department and individual performance.
Our benefitsTo help you stay energized, engaged and inspired, we offer a wide range of benefits including a strong retirement plan, tuition reimbursement, comprehensive healthcare, support for working parents and Flexible Time Off (FTO) so you can relax, recharge and be there for the people you care about.
Our hybrid work modelBlackRock's hybrid work model is designed to enable a culture of collaboration and apprenticeship that enriches the experience of our employees, while supporting flexibility for all. Employees are currently required to work at least 4 days in the office per week, with the flexibility to work from home 1 day a week. Some business groups may require more time in the office due to their roles and responsibilities. We remain focused on increasing the impactful moments that arise when we work together in person - aligned with our commitment to performance and innovation. As a new joiner, you can count on this hybrid model to accelerate your learning and onboarding experience here at BlackRock.
Guidance on AI use for candidatesAt BlackRock, AI has long been part of how we work - enhancing decision-making, improving operations, and helping us deliver better outcomes for clients. We encourage candidates to use AI thoughtfully to learn, prepare, and work more effectively; but during our interview process, we want to focus on getting to know you through your own experiences, thinking, and judgment. To support you, we've provided
guidance on when and how to use AI during our hiring process so you can approach each step with confidence and showcase your best self.
