The Accounts Payable Supervisor is responsible for overseeing the daily operations of the accounts payable department, ensuring accurate, timely, and compliant processing of invoices, payments, reconciliations, and financial transactions.
This role provides leadership and guidance to two (2) AP staff while partnering closely with accounting, finance, operations, and executive leadership to support organizational financial objectives. The Accounts Payable Supervisor will play a key role in driving process improvements, maintaining internal controls, supporting month-end and audit activities, and optimizing AP systems and workflows to enhance operational efficiency and scalability.
Key Responsibilities:
• Oversee the full accounts payable cycle, including invoice receipt, coding, approval workflows, and payment processing to ensure accurate and timely disbursements.
• Perform and provide backup support for daily AP operations, including invoice entry, coding, ACH/wire/check payments, vendor portal management, and issue resolution to ensure business continuity.
• Maintain strong internal controls, segregation of duties, and compliance with company policies.
• Support fraud prevention efforts, audits, 1099 reporting, reconciliations, and month-end close activities.
• Manage vendor onboarding, records, inquiries, discrepancies, payment terms, and opportunities for early payment discounts while partnering with Procurement, Accounting, Operations, and Treasury teams to resolve escalations and improve processes.
• Supervise, coach, and develop AP team members by establishing performance expectations, monitoring workloads, ensuring deadlines are met, and fostering a collaborative and accountable team environment.
• Develop, document, and maintain AP procedures, training materials, and policy guidance.
• Recommend staffing, workflow, and operational improvements as business needs evolve.
• Lead and support process optimization initiatives, including system enhancements and automation efforts.
• Track and improve key AP performance metrics such as invoice cycle time, accuracy, and on-time payments.
Required Skills and Experience:
• 5-7 years of progressive accounts payable experience, including 2 years experience leading AP staff.
• Strong accounting knowledge and understanding of transaction flow.
• Experience supporting audits and maintaining strong internal controls.
• Experience with high volume invoice processing in a fast-paced environment.
• Strong attention to detail and organization.
• Customer-service-oriented mindset and the ability to work with multiple teams and handle escalations in a timely manner.
• Experience with other enterprise ERP systems (i.e. Microsoft Dynamics 365, Sage, Acumatica is preferred).
• Microsoft Excel (Intermediate level)
Education:
• Bachelor's degree in accounting, finance or related field.
Salary Range
$85,000-$95,000 USD
Benefits- Comprehensive benefits package: medical, dental, and vision.
- 401k with 4% match.
- Paid Time Off Programs including vacation, holidays, and illness.
- Chef made meals onsite.
- Continuing Education Assistance.
- Supportive clinical supervision and professional development.
