Based in Los Angeles or Orange County, the Accounts Payable Supervisor will be responsible for day-to-day oversight of the Accounts Payable function and will manage a team of five direct reports. This role places a strong emphasis on problem solving, customer service, and ensuring compliance with Firm policies and procedures.
The Accounts Payable Supervisor will need to demonstrate considerable independent judgment, diplomacy, and initiative in resolving problems and ensuring appropriate communication is consistently maintained when handling questions and issues raised by attorneys, staff and vendors.
This role reports to the Manager of Accounting.
Responsibilities include:- Managing, training, and motivating a team of five direct reports by setting goals for performance and deadlines that comply with the Accounts Payable Department's plans and vision, and customarily and regularly directing the day-to-day operations of the Accounts Payable team, including assigning, scheduling, and prioritizing the team's work.
- Monitoring the accurate and timely processing of vendor invoices and expense reports, ensuring proper coding, approval, and compliance with Firm policies.
- Serving as the escalation point for accounts payable questions and issues raised by attorneys, staff, and vendors, resolving exceptions and determining the appropriate course of action.
- Overseeing the reconciliation of vendor statements and the resolution of discrepancies.
- Supporting external and internal audits by providing requested documentation.
- Creating and managing workflows across the team. Train team members on new procedures.
- Coordinating annual 1099 reporting.
- Serving as a subject matter expert in the Firm's accounts payable software (Emburse) and ERP system (CMS Aderant).
- Enforcing Firm practices, policies, and procedures as they relate to accounts payable.
- Working closely with accounting management on special projects and ad hoc requests.
- Strengthening internal controls and identifying and implementing opportunities for process improvements to increase efficiency.
- Recruiting, interviewing, and selecting AP staff; making recommendations regarding hiring, promotion, compensation, discipline, and termination that are given particular weight; and conducting performance reviews and providing ongoing feedback while fostering a collaborative and high-performing team environment.
- Approving timecards, overtime, and time-off requests for the Accounts Payable team, and monitoring the team's compliance with meal and rest period requirements.
Qualifications:- The ideal candidate is self-motivated, detail oriented, and is effective in problem solving.
- The candidate must be committed to quality, customer service, teamwork, and supporting department goals.
- This position requires strong written and verbal communication skills, superior attention to detail, excellent organizational skills, and the ability to multi-task and prioritize.
- Ability to exercise independent judgment and considerable tact in resolving problems and handling confidential matters.
Experience:- College degree or coursework in Accounting, Business, or Finance preferred.
- 5+ years of accounts payable experience, with law firm or professional services industry experience preferred.
- 2+ years in a lead or supervisory capacity.
- Experience with Emburse and/or CMS Aderant software a plus.
- Must have strong technology skills, including Microsoft Outlook, Excel, and Word experience, with the ability to master and leverage accounting and legal technology solutions.
Compensation & Benefits:
The annual compensation range for this position is $90,000 - $115,000. The salary offered within this range will depend upon qualifications and other operational considerations.
Benefits offered for this position include health care; retirement benefits; paid days off, including sick time, and vacation time; parental leave; basic life insurance; Flexible Spending Accounts; as well as discretionary, performance-based bonuses.
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