In this role, you'll manage the complete procure-to-pay process, ensure timely vendor payments, support month-end close activities, and help drive operational excellence within our Finance team.
This is an excellent opportunity to join a growing organization where your expertise will have a direct impact.
This is a fully on-site position based in our New York City office. Candidates must be available to work in the office Monday through Friday from 9:00 a.m. to 5:00 p.m. Remote work arrangements are not available for this role.
What You'll DoAccounts Payable:
- Own the full procure-to-pay lifecycle from invoice receipt through payment.
- Process high-volume vendor invoices accurately and efficiently using NetSuite.
- Verify invoice coding, approvals, and supporting documentation.
- Route invoices for approval and proactively follow up on outstanding approvals.
- Process vendor payments via ACH, wire transfers, checks, and vendor portals.
- Reconcile vendor statements and resolve invoice discrepancies.
- Respond professionally to vendor inquiries and payment exceptions.
- Maintain accurate vendor records, including W-9 and banking information.
- Support annual 1099 reporting.
- Maintain organized electronic AP documentation.
- Assist with month-end close activities, including AP accruals.
Expense Management: - Review and approve employee expense reports after departmental approval.
- Ensure approved Concur expense reports successfully synchronize with NetSuite.
- Investigate and resolve synchronization issues with internal teams.
- Reconcile expense data between Concur and NetSuite.
- Support corporate credit card administration.
- Assist with expense audits and reporting.
What We're Looking ForRequired Qualifications: - Bachelor's Degree in Accounting, Finance, Business Administration, or equivalent work experience.
- 5+ years of progressive Accounts Payable experience.
- Experience with NetSuite or another ERP System.
- Experience with Concur Expense or similar expense management software.
- Advanced Microsoft Excel skills.
- Strong analytical, organizational, and problem-solving abilities.
- Excellent communication and customer service skills.
- Exceptional attention to detail and accuracy.
- Ability to prioritize multiple deadlines in a fast-paced environment.
Preferred Qualifications: - Experience with AP automation tools.
- Multi-entity accounting experience.
- Knowledge of 1099 reporting requirements.
Success in This RoleThe ideal candidate is: - Detail-oriented and highly organized.
- Accountable and dependable.
- A proactive problem solver.
- Customer-service focused when working with vendors and internal stakeholders.
- Comfortable managing multiple priorities while meeting deadlines.
- Committed to continuous process improvement.
- Competitive salary ($80,000-$85,000)
- Collaborative and supportive team environment
- Opportunity to make a meaningful impact within the Finance organization
- Stable, growing organization committed to operational excellence
