Description Position Summary:XL Industries, the parent company of XL Construction, Bradley Concrete, Arrow Rental and Supply, Elevated Construction Services, and TimberQuest is seeking an experienced Accounts Payable Manager to support its multi-entity construction business in Milpitas, CA. This role is responsible for overseeing subcontractor and vendor payments, lien and compliance requirements, and the day-to-day management of a small AP team. The position plays a key role in maintaining strong controls, ensuring timely and accurate payments, and supporting project teams and accounting leadership across active construction projects.
Key Responsibilities:- Team Leadership & Oversight
- Manage and mentor a team of AP specialists, ensuring accurate and timely invoice processing, subcontractor payments, and compliance.
- Foster a collaborative and high-accountability team culture aligned with company values.
- Operational Management
- Oversee weekly subcontractor and vendor payment runs and ensure alignment with contract terms.
- Review and resolve discrepancies in subcontractor statements and manage supplier communications.
- Monitor and record lien waivers, preliminary notices, and supplier releases.
- Compliance & Controls
- Ensure compliance with construction lien laws and tax regulations.
- Review and manage monthly sales tax accruals and reporting.
- Lead reconciliation of General Ledger accounts associated with payables and company credit cards (e.g., Concur).
- Technology & Reporting
- Maintain and improve AP-related systems including Viewpoint and Concur.
- Generate, review, and present AP aging reports and other financial dashboards to senior leadership.
- Manage and update the online payment schedule and drive process improvements.
- Cross-Functional Collaboration
- Collaborate with Project Managers, Procurement, and Risk on subcontractor compliance and payment issues.
- Support month-end and year-end close activities in coordination with the accounting team.
Qualifications:- 7+ years of progressive AP experience, with 3+ years in management or supervisory role.
- Construction industry experience is required, strong knowledge of lien laws and subcontractor compliance.
- Bachelor's degree in Accounting, Finance, or related field preferred.
- Experience with ERP systems such as Viewpoint and expense platforms like Concur highly desirable.
- Proficient in Microsoft Office (Excel, Word, Outlook).
- Strong organizational, communication, and problem-solving skills.
Core Competencies:- XLI Stewardship - Uphold organizational values and ensure financial integrity.
- Managerial Courage - Address difficult issues directly and constructively.
- Bridge Builder - Foster collaboration across departments and functions.
- People Developer - Coach and grow team members effectively.
- Business Acumen - Understand and align with construction operations and project cycles.
- Strategic Edge - Propose and lead initiatives that improve operational efficiency.
In accordance with California law, XL Construction is committed to providing a reasonable and good faith salary range for this position. The base salary range for the Accounts Payable Manager role is $100,960 to $126,200 annually, depending on experience, qualifications, internal equity, and market conditions. This role may also be eligible for an annual performance bonus and company benefits.
