About the RoleWe are looking for an Accounts Payable Manager to lead and scale our AP function. This role will own the end-to-end AP process, manage and develop the AP team, and drive the standardization and controls we need as we grow across multiple entities.
Our processes are actively evolving. We need a leader who can bring order to a dynamic environment - building repeatable, well-documented workflows and stronger controls - while staying close enough to the details to jump in on complex invoices, coding decisions, and month-end close. The right person sets the standard for documentation and knowledge sharing, and continuously looks for ways to improve how AP runs.
Key Responsibilities- Lead the AP team. Lead, mentor, and develop the AP team, including AP Specialists - setting priorities, reviewing work, managing workload across a high volume of invoices, and building bench strength as we scale.
- Own the AP process. Own the full accounts payable process end to end - invoice intake and coding, PO and non-PO matching, approvals, payment runs, vendor onboarding, credit cards, and reimbursements - across multiple entities, cost centers, departments, and locations.
- Standardize & document. Design, document, and standardize AP policies, workflows, and coding guidance; drive the ongoing centralization of AP as the company grows and adds entities.
- Controls & compliance. Establish and enforce internal controls, approval thresholds, and segregation of duties; ensure compliance and audit readiness.
- System ownership. Own and optimize our AP systems - NetSuite (ERP) and Ramp (OCR / spend) - including configuration, integrations, automation, and data integrity between platforms.
- Vendor management. Manage the vendor program: vendor setup and onboarding standards, W-9 / documentation collection, master-data accuracy, and 1099 reporting.
- Month-end close. Own AP month-end close: accruals, prepaids, fixed-asset coding, reconciliations, and reporting; ensure the sub-ledger ties to the GL and close deadlines are met.
- Escalations & judgment. Resolve escalated and complex items - intercompany chargebacks, disputes, and transactions that don't fit standard templates - and set the guidance so the team can handle them going forward.
- Payments & cash flow. Manage cash-out timing and payment scheduling in partnership with Treasury / Finance; monitor aging, discounts, and vendor relationships.
- Metrics & reporting. Define and track AP metrics (volume, cycle time, aging, exception rates) and report on performance and process-improvement initiatives to Finance leadership.
- Cross-functional partner. Partner cross-functionally with Procurement, Operations, and department leaders to resolve issues, improve intake quality, and support company growth.
Qualifications- 10+ years of accounts payable experience, including 2-3+ years managing or leading an AP team or function.
- Proven experience owning full-cycle AP in a high-volume and/or multi-entity environment.
- Strong command of both two-way / three-way matching and non-PO invoice coding, plus credit cards, reimbursements, and vendor onboarding.
- Deep understanding of expense coding, accruals, prepaids, fixed assets, and month-end close.
- Experience building and documenting AP processes, policies, and internal controls in a scaling or changing environment.
- Ability to navigate complex GL structures and apply sound judgment to new or unusual transactions.
- Strong Excel skills (VLOOKUP, PivotTables) required; comfort analyzing and reconciling large data sets.
- Excellent organizational, communication, and people-leadership skills; a documentation-first, "trust but verify" mindset.
Preferred (Not Required)- Hands-on NetSuite (ERP) and Ramp (OCR / spend) experience, including administration or optimization.
- 1099 reporting and international AP exposure (VAT, FX).
- Prior experience in aerospace, defense, manufacturing, or another asset- and inventory-heavy industry.
Benefits for Full-time Employees- Medical, dental, vision, and life insurance plans for employees
- 401k
- Relocation support may be provided for certain situations, based on business need.
- Flexible vacation policy
- Equity
