Accounts Payable Manager, Employee, Finance

Location:
District of Columbia
United States

POSITION SUMMARY:
Project HOPE is seeking an experienced Accounts Payable Manager to leadthe organization's global accounts payable function. This role is responsiblefor overseeing vendor payments, employee expense reimbursements, and financialdisbursements while ensuring strong internal controls, regulatory compliance,and operational excellence. The Accounts Payable Manager partners closely withFinance, Procurement, Treasury, and international teams to standardize andoptimize procure-to-pay processes, strengthen vendor management, enhancereporting capabilities, and drive automation initiatives within NetSuite,Expensify, and related financial systems to support a scalable, efficient, andhigh-performing global Accounts Payable operation.

PRINCIPAL RESPONSIBILITIES:
Accounts Payable Process Improvement
Assess existing Accounts Payable workflows, policies, procedures, and internal controls.
Identify process gaps, inefficiencies, and operational risks.
Benchmark current practices against nonprofit and international NGO best practices.
Recommend and implement improvements that increase efficiency, accuracy, and compliance.

Vendor Management
Evaluate vendor onboarding and maintenance procedures.
Ensure vendor documentation complies with organizational procurement and financial policies.
Improve vendor master data integrity and payment accuracy.
Develop standardized vendor management procedures and compliance checklists.

Invoice Processing
Review invoice receipt, coding, approval, and processing workflows.
Standardize invoice matching procedures, including Purchase Orders, Goods Received Notes (GRNs), and invoices.
Develop escalation procedures for invoice discrepancies and delayed approvals.
Promote timely and accurate invoice processing across all business units.

Payment Operations
Analyze payment schedules and payment terms to optimize cash flow.
Recommend improvements to payment processing efficiency.
Collaborate with Finance leadership to ensure timely vendor payments while maintaining donor and organizational compliance.
Support implementation of automated payment workflows where appropriate.

Employee Expenses & Corporate Cards
Oversee employee expense reimbursement processing through Expensify or similar platforms.
Ensure compliance with travel, expenses, donor, and organizational policies.
Manage corporate card administration, reconciliations, and reporting.
Partner with department managers to improve expense compliance and timely submissions.

Compliance & Internal Controls
Ensure Accounts Payable processes comply with donor regulations, tax requirements, organizational policies, and applicable accounting standards.
Strengthen segregation of duties and approval workflows.
Identify fraud risks and implement appropriate preventive controls.
Support internal and external audit activities.

Financial Reporting &Reconciliation
Perform monthly reconciliations between the AP subledger and General Ledger.
Support month-end and year-end close activities.
Analyze AP trends and provide reporting that supports leadership decision-making and donor compliance.

Training & Capacity Building
Develop Accounts Payable Standard Operating Procedures (SOPs).
Create training materials and user guides.
Deliver training sessions for Accounts Payable staff and key stakeholders.
Promote adoption of standardized AP practices across the organization.

Technology & Process Automation
Assess current ERP and financial systems supporting Accounts Payable.
Recommend automation opportunities for invoice processing, approvals, and payment workflows.
Collaborate with Finance Systems and IT teams to improve system functionality and integration with Procurement and Treasury processes.

MINIMUM QUALIFICATIONS:
Required

Bachelor's degree in Accounting, Finance, Business Administration, or a related field required. CPA, CMA, or Master's degree preferred.
Minimum of seven (7) years of progressive experience in Accounts Payable, Accounting, Finance Operations, or Financial Management.
Minimum of two (2) years of supervisory or management experience.
Demonstrated experience leading Accounts Payable operations within a complex, multi-entity, nonprofit, or multinational organization.
Proven experience evaluating and improving Accounts Payable processes, internal controls, and operational efficiency.
Strong knowledge of U.S. GAAP, accounting principles, internal controls, audit requirements, IRS reporting requirements (including Forms 1099), and applicable tax compliance.
Hands-on experience with enterprise ERP systems, preferably NetSuite.
Experience administering expense management platforms such as Expensify, Concur, or similar solutions.
Experience managing employee travel and expense reimbursement programs and corporate credit card administration.
Advanced proficiency in Microsoft Excel, including financial reporting, reconciliations, data analysis, PivotTables, XLOOKUP/VLOOKUP, and dashboard development.
Strong analytical, organizational, problem-solving, and stakeholder management skills with exceptional attention to detail.
Excellent written and verbal communication skills with the ability to collaborate effectively across all levels of the organization.
Demonstrated ability to prioritize competing deadlines, manage multiple initiatives, and lead change in a fast-paced environment.
PREFERRED QUALIFICATIONS:
Experience working within international NGOs, humanitarian organizations, or global nonprofit organizations.
Familiarity with donor-funded programs (e.g., USAID, CDC, UN agencies, Global Fund, Gates Foundation, and other institutional donors).
Experience implementing finance process improvements and automation initiatives.
Knowledge of Procure-to-Pay (P2P) processes and best practices.
Experience supporting external audits and financial compliance reviews.

PHYSICAL DEMANDS ANDWORK ENVIRONMENT:
The physical demands and work environmentcharacteristics described here are representative of those that must be met byan employee to successfully perform the essential functions of this job.Reasonable accommodation may be made to enable individuals with disabilities toperform the essential functions.

Physical demands:

While performing the duties of this job, the employee must be mobile in an office environment and able to use standard office equipment.
Must be able to communicate in verbal and written form and must be able to travel internationally.
Project HOPE employees may be required to travel or work in countries where working conditions are classified as "hardship."

Work environment: Belowis a general list and may not include all needed
Typical office environment with exposure to a minimal noise level.
Emergency deployments may be in resource-deprived environments with austere living conditions.
Travel for extended periods may be by air and/or other modes of transportation.
While international travel is not a regular part of every job, programmatic needs may require it intermittently.
Project HOPE employees may be required to travel or work in countries where working conditions are classified as "hardship."

Salary range starts at $100,000 per year. Compensation forthe role is dependent on several factors, including a candidate'squalifications, skills, and experience. Project HOPE offers comprehensivebenefits as part of the total compensation package, including health, dental,vision, and life insurance, 403(b), paid leave, and much more. For moreinformation about our benefits, please visit our benefitspage.
Due to the large number of inquiries, we receive, onlycandidates who have met the required experience & qualifications for thisposition will be considered. No phone calls please.

However, since we are active around the world in the fieldof public health, we may wish to retain your CV in our database forother/future opportunities, unless you direct us otherwise.

Thank you very much for your interest in Project HOPE.