This position will be based out of our
Gainesville, FL office working
remotely.
The
Accounting Team Lead is responsible for overseeing the accurate and timely application of customer and commission payments, managing cash flow across multiple accounts, and ensuring compliance with accounting standards. This role requires strong leadership to guide the Accounting Team, maintain operational excellence, and support integration activities for new acquisitions. The position also involves monitoring bank balances, handling escalated issues, and collaborating with senior leadership to provide financial reporting and analysis.
Requirements
Duties and Responsibilities:Cash Management & Monitoring- Monitor the bank balances in AMS360and BOA CashPro throughout the day to ensure funds availability and initiate transfers as needed.
- Oversee accurate and timely application of customer and commission payments to correct invoices and accounts.
- Respond to notifications from the Vendor Payables Supervisor via Teams Chat "CA/VP Oper Acct Notification" when large payments are prepared to be paid (2-3 days prior to payment date); CA Lead, will inform when accounts are able to accommodate the large payment ($50,000 or higher).
- Monitor Bank Log Trackers for each account, ensuring updates, postings, and discrepancy notes for reconciliation.
Deposits & Reporting - Ensure all bank deposits are posted correctly and promptly.
- Ensure that DB Commissions Deposits are posted correctly and promptly.
- King Operating BOA
- Pull GL Reports
- Review 5 Business Days prior to the last day of the month
- Run Daily Process in AMS360 each morning.
Customer & Internal Support - Assist CA Team with applying funds and locating missing documentation needed for the application of funds.
- Respond to Carrier Payables and Direct Bill inquiries regarding missing funds or reallocating funds. (i.e. within customer accounts, between GL's)
- Review/Advise escalated emails in the Cash Receipts email inbox.
- Refer escalated emails/issues to Accounting Sr. Controller.
- Monitor Suspense GL Account and perform adjusting journal entries when needed.
Integration & Operational Tasks - Order deposit tickets and scanners for new acquisitions.
Manage ePays: - Return ePays (same day the customer receives the fees back).
- Monitor Declined ePays.
- Contact Customers over ePay discrepancies
- Handle stale/flat checks (old uncashed checks).
- Manage the CA team process of Trust Deposits through Comulate.
Financial Analysis & Approvals - Assist in ACH approvals and approve wire transfers with documentation
Prepare weekly Trust Cash Analysis: - Updated Trust Account Balance Report, Balance Sheet, and Bank of America Balance to Accounting Director and Accounting Sr. Controller.
- Perform Cash Consolidation
Bank Reconciliations: - Review Outstanding transaction weekly
- Oversee completion of Weekly Bank Reconciliations
- Review Open Items Weekly
Customer Receivable Management - Review Aged Customer Reports daily to zero out all customer accounts that can be cleared.
- Review On Account balances and follow up with Account Manager.
- Create Over 90 day balance Customer Accounts Receivable reports.
- Email Account Managers the over 90 day balance reports monthly. Coordinate replies received regarding older balances. Provide commentary to Senior leadership regarding older balances.
Leadership & Team Management - Oversee CA Team ensuring established procedures are reviewed and followed. When needed, create and implement procedures to increase efficiency and effectiveness of team.
- Conduct weekly team meetings (minimum 30 minutes) and record/post meeting minutes.
- Hold weekly one-on-one meetings with each team member.
- Conduct quarterly one-on-ones to review role satisfaction, future goals, and concerns.
- Attend all weekly team lead meetings with the camera on.
- Attend ALL Accounting Meetings with camera on.
What We Offer:- Medical Insurance
- Dental Insurance
- Vision Insurance
- 401(k) with employer match
- Short-Term Disability (employer paid)
- Long-Term Disability (employer paid)
- Life Insurance
- Employee Assistance Program
- Generous PTO Policy
- Tuition Reimbursement
- Employee Referral Program
- Growth and advancement opportunities
Join us in making a difference in the insurance industry. Apply today and become a part of the King Risk Partners, LLC team!
Salary Description
$70,000 - $100,000
