We are seeking an experienced
Accounting & Payroll Manager to join our growing and talented design-build firm. This position will have primary responsibility for the accurate and timely processing of company payroll through a third-party payroll provider, while also supporting payroll-related accounting entries, labor tracking, credit card administration, and the ongoing oversight of accounting systems and processes.
ResponsibilitiesPayroll Administration- Manage the company's weekly/biweekly payroll process for multiple companies and states for Union and Non-Union employees.
- Collect, review, and validate employee time, deductions, and other payroll-related information; coordinate with employees and managers to resolve payroll and timekeeping issues.
- Review payroll reports for accuracy and completeness prior to submission and maintain payroll records to ensure employee changes are accurately reflected in the payroll system.
Payroll Accounting & Labor Tracking- Prepare and post payroll journal entries and related accounting transactions.
- Ensure labor is properly coded to jobs, departments, cost codes, and other required accounting classifications.
Expense Administration- Administer the company's credit card program and related employee accounts expenses.
- Manage new card requests, changes and cancellations.
- Monitor credit card transactions and expense submissions for completeness and proper coding.
- Review transactions for compliance with company policies and accounting requirements.
Accounting Systems Oversight- Assist the Controller with the day-to-day oversight of accounting and related financial systems.
- Identify system issues, process inefficiencies, and identify opportunities for automation or improvement.
- Support system upgrades and new functionality, and maintain accounting and payroll procedures to improve accuracy, efficiency, and internal controls.
Accounting Support- Assist with month-end and year-end close activities, including preparing account reconciliations and supporting schedules as assigned.
- Support the Controller and accounting team with financial reporting, accounting projects, and process improvement initiatives.
Requirements- 7-10 years of experience in payroll, accounting, or a related financial operations role.
- Experience processing payroll through a third-party payroll provider.
- Strong understanding of payroll accounting and journal entries.
- Experience with an expense/credit card management platform.
- Strong Excel skills and comfort working with accounting and financial systems.
- Construction industry experience is highly preferred.
- Excellent attention to detail and ability to maintain confidentiality.
- Strong organizational and communication skills.
- Ability to manage recurring deadlines while also supporting multiple accounting and system-related projects.
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