Accounting Manager
Transdev North America • Oakland, CA (On-site)
About the job Join the Transdev team in Oakland, CA, serving the East Bay Paratransit Consortium contract. The Accounting Manager performs accounting/finance functions. These functions include daily billing file updates, payroll processing, month-end activities, and weekly/monthly reconciliations. Heavy Excel, including maintaining/updating spreadsheets for billing/fare collections and reconciliation/employee attendance and PTO.
Competitive annual salary range: $89,000-$111,000/year
Other Benefits Include: - Vacation: minimum of two (2) weeks
- Sick days: 5 days
- Other standard benefits: 401(k) retirement plan, medical, dental and vision, life insurance, paid company holidays.
Key Responsibilities - Reports to the General Manager with a dotted line reporting requirement to the Regional Finance team.
Billing & Accounts Receivable - Prepare and process weekly billing and invoicing.
- Manage pass-through billing to clients, including revenue services, inventory, and maintenance-related charges.
- Perform billing reconciliations to ensure invoice accuracy.
- Process debit and credit memos.
- Reconcile and prepare all monthly invoices as necessary
- Reconcile broker billing against internal billing records and resolve discrepancies.
Month-End Close (MECL) - Prepare bi-monthly fuel invoice.
- Record monthly fuel and vacation accruals.
- Perform month-end close activities, including:
- Account reconciliations
- Journal entry preparation and posting
- Reclassifications
- Accrual of accident repair costs
- Recording daily route reports
- Manage accruals to ensure revenues and expenses are recognized in the appropriate accounting periods.
Fare & Deposit Reconciliation - Complete daily and weekly fare reconciliations.
- Perform daily deposit reconciliations.
- Prepare weekly fare and deposit reconciliation reports.
Payroll Administration - Manage payroll processing, ensuring timely and accurate entry of employee hours each pay period.
- Supervise the on-site Payroll Clerk, including training, coaching, performance management, and disciplinary actions.
- Process all payroll-related transactions, including:
- Wage increases
- Retroactive pay
- Final paychecks
- Bonuses
- Payroll adjustments
- Record and maintain employee time-off balances, including:
- Vacation
- Sick leave
- Floating holidays
- Bereavement leave
- Regular days off
- Track and report break violations, missed punches, and leaves of absence (LOA's).
Leave & Attendance Tracking - Manage daily vacation and sick leave trackers.
- Perform bi-weekly reconciliation of leave balances to payroll reports.
The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified.
Qualifications - 2-5 years of experience in an accounting management role
- Bachelor's degree in accounting required. MBA/CPA preferred.
- Knowledge of generally accepted accounting principles
- Ability to understand and review complex billing and job costing concepts.
- Proficient in MS Office products, including Microsoft Excel and Adobe Acrobat
- Effective verbal and written communication skills
- Knowledge and ability to propose suggestions for improvements
- Able to work as a team player, flexible and adaptable to change.
- Open to development of skills and knowledge
- Excellent customer service
- Transportation experience preferred
- Able to work on-site in Oakland, CA on weekdays and occasional Sunday mornings during payroll periods impacted by Holiday's.
Physical Requirements The essential functions of this position require the ability to:
- Sit for extended periods (up to 6-8 hours per day); infrequently walk for short distances and on possible sloped ground or slippery and uneven surfaces.
- Push and pull objects up to 25 pounds, occasionally throughout the workday; lift material weighing up to 25 lbs. with or without assistance; occasionally bend, kneel, or crouch to files or equipment stored at ground level.
