Application InstructionsPlease review the description and requirements and begin the application.
Position DescriptionJob Summary: The Accounting Manager is responsible for accurate and timely payroll processing, reconciliation, and payroll reporting and additionally assist Corporate Controller with managing day-to-day accounting operations.
Job Duties and Responsibilities: - Manage end-to-end payroll processing for multiple companies that use non-union and union employees, ensuring accuracy and compliance with federal, state, and local regulations
- Prepare and analyze payroll-related and other regulatory reports as required
- Support year-end processes, including W-2's and annual audits (financial, 401k, worker's comp, etc.).
- Oversee review of payroll registers and ensure accurate payroll distribution
- Prepare, review, and submit union reports and payment requests for various Chicagoland unions.
- Oversee payroll-related accounting entries
- Contribute to and/or lead other department-specific and cross-functional initiatives with AP, AR and GL
- Oversee all federal and state tax compliance forms, such as Fed-941, IL-941, 940, IL unemployment, W-3, W-2s, MSHA, and other required filings for multiple companies
- Stay abreast of changing laws and best practices to inform process improvement and maintenance of system integration, technology, and legal compliance
- Establish and maintain a centric payroll operation that includes development of self-service resources, proactive communication, and prompt response to employee questions and requests
- Develop training and coaching programs for employees, cultivate a culture of customer service, and build relationships.
- Collaborate closely with finance, HR, and Operations departments to ensure accurate payroll data, resolve discrepancies, and support companywide payroll initiatives
- Monitor and analyze payroll metrics to identify trends, risks, and opportunities for improvement
- Perform all other duties and tasks assigned
Position RequirementsRequired Education & Experience: - Bachelor's degree in accounting, finance, or related field, or 5+ years equivalent experience
- 3-5 years of Payroll experience in a high-volume union environment
- Proficient with Microsoft Office products, i.e., excel, word, outlook
- Handling confidential information with discretion
- Job costing
- Multi-Company payroll
Preferred Education & Experience: - Bachelor's degree in accounting, finance, or related field
- 2+ years in a supervisory or leadership role
- CPP Certification
- Payroll processes and procedures within a Construction environment
- Union payroll & benefits
- Viewpoint software
Knowledge Skills & Abilities: - Strong leadership skills with the ability to train, mentor, and develop staff
- Ability to manage and prioritize multiple payroll cycles and competing deadlines in a fast-paced environment
- Demonstrated ability to interpret and apply federal, state, and local payroll laws and union contract requirements
- Experience improving payroll processes, implementing controls, and driving operational efficiency
- Strong communication skills with the ability to explain complex concepts to non-accounting audiences
- Ability to maintain confidentiality and handle sensitive information with discretion
- Experience working with LCPTracker, IDOL Certified Payroll, WH-347 forms, and prevailing wage forms
- Strong attention to detail with accuracy as a top priority
- Organizational skills are a must
- Ability to analyze payroll data, identify trends, and develop recommendations for continuous improvement
- Strong customer-service mindset with the ability to support employees and leadership at all levels
- Ability to lead payroll audits, resolve discrepancies, and collaborate effectively with external auditors
