JOB TITLE: Accounting Manager
DEPARTMENT: Finance
REPORTS TO: Controller
JOB SUMMARYReporting to the Controller, the Accounting Manager is responsible for overseeing the integrity and accuracy of The New York Historical's financial operations and reporting. This role manages day-to-day accounting activities, supervises two finance team members, and ensures compliance with GAAP, internal controls, and organizational policies. The ideal candidate is proactive, detail-oriented, and experienced in nonprofit accounting.
ESSENTIAL JOB DUTIES- Oversee daily accounting operations and supervise the Senior Accountant and Senior Accounts Payable Specialist;
- Ensure accurate recording of contributed revenue and proper donor restriction classifications; coordinate with the Development team to reconcile subsidiary systems and review donor pledges and gift documentation;
- Monitor daily banking activity and provide timely updates on incoming wires to Development.;
- Manage credit card reconciliations and resolve outstanding items and discrepancies;
- Review revenue reconciliations for Admissions, Museum Store, and Education programs;
- Track and review exhibition and capital project expenses for proper classification;
- Approve monthly bank reconciliations, cash receipts, accounts payable, and journal entries;
- Review ACH instructions, verify new vendor setups, and oversee vendor tax documentation (Form W-9);
- Manage the annual 1099 reporting process and unclaimed funds compliance;
- Maintain and update the chart of accounts and fiscal year budgets in the financial system;
- Prepare quarterly sales tax filings and fixed asset schedules, including depreciation;
- Manage and update the lease schedule;
- Prepare and submit government-related census reports and surveys;
- Ensure timely monthly distribution of financial reports to departments for budget and grant management;
- Support investment, endowment, and net asset accounting as needed;
- Coordinate and ensure reconciliation of all balance sheet and income statement accounts in preparation for month-end and year-end closing;
- Assist with quarterly closes, year-end audit fieldwork, annual financial statement and audit supplemental materials, tax return preparation and supplemental schedules, state registrations, deadline tracking, periodic financial reporting for management and debt compliance;
- Assist Controller with ongoing projects, update processes and new system implementations;
- Support the Controller in ensuring an accurate and timely period close and providing reports for financial statements and other reporting needs;
- Work with Controller and CFO on special projects, as assigned.
REQUIREMENTS- Bachelor's degree in Accounting or Finance; Advanced degree preferred;
- A minimum of seven years of accounting experience with increasing responsibility;
- Not-for-profit accounting experience required; public accounting experience a plus;
- Prior experience managing staff;
- Solid understanding of traditional (debit and credit) bookkeeping systems and GAAP;
- Advanced knowledge and proficiency with Excel and Word;
- Experience with systems implementations and integrations;
- Excellent written and communication skills;
- Ability to independently recognize problems and develop solutions;
- Strong time management and multitasking skills; can handle multiple responsibilities and projects with competing priorities and deadlines;
- Knowledge of Blackbaud Financial Edge or similar platform is desired.
PHYSICAL DEMANDSThe physical demands described here are representative of those that must be met by an employee with or without accommodation, to successfully perform the essential functions of this job.
This is largely a sedentary role using a computer; however, some filing is required. This would require the ability to lift files, open filing cabinets, and bend or stoop as necessary.
COMPENSATION & BENEFITSThe expected salary range for this position is $90,000 - $100,000 per year. The successful candidate will be offered a salary within this range based on specific factors such as their individual qualifications, experience, and internal equity considerations.
The New York Historical provides a generous benefits package for eligible employees to support their health and wellbeing, which includes:
- Paid time off, including vacation, sick and personal days, and holidays observed by the Museum;
- Medical, dental, vision and life insurance;
- Short and long-term disability coverage options;
- 403(b) retirement plan with eligibility for employer contributions following one year of full-time service;
- Flexible spending accounts for health-related expenses, dependent care, and parking and transit expenses;
- Employee Assistance Program for all employees and their families;
- 20% discount at the NYHistory Store, Café 77 and Clara restaurant, located within the Museum;
- Free admission to various museums and cultural institutions across the city.
