DescriptionThe Accounts Payable Analyst owns the full end-to-end accounts payable cycle and plays a key role in providing accurate and timely processing of vendor invoices and payments. Reporting to the Controller, this position is responsible for 3-way PO matching, invoice processing, payment execution, credit card reconciliations, expense classification, and supporting financial reporting and analysis. This role also drives process improvements, automation initiatives, and strengthens internal controls around purchasing and accounts payable.
Location:
- Hybrid: Three days per week (Tuesday, Wednesday and Thursday) in-office in Long Beach, CA.
- Remote work from home on Mondays and Fridays.
- Ability to work flexible hours when needed to accommodate traveling for marketing events.
About the Role - Key Responsibilities:
- Process and manage the full accounts payable cycle including invoice intake, review, coding, 3-way PO matching, and approvals.
- Initiate timely and accurate vendor payments via check, ACH, and wire transfers.
- Reconcile corporate credit card transactions and provide proper expense classification and documentation.
- Accurately classify expenses to the correct general ledger accounts, departments, and cost centers.
- Prepare monthly spend analysis by department, vendor, and category.
- Develop, monitor and report on department metrics such as Days Payable Outstanding (DPO), First-Pass Match Rates, etc.
- Support variance analysis and budget-to-actual reporting for accounts payable and related expense areas.
- Identify and drive automation and process improvement initiatives within the procure-to-pay cycle.
- Strengthen internal controls around purchasing, invoice processing, and payment authorization.
- Maintain accurate vendor records and prepare 1099 reporting and year-end processes.
- Support month-end close, accruals, audits, and ad-hoc financial reporting as needed.
- Work cross-functionally with internal teams to resolve vendor and purchasing-related issues and drive process improvements.
- Provide data-driven trend analysis reports to support future-spend budgetary projections
- Analyze payment terms to maximize early-payment discounts
- Other duties as assigned.
About You - Essential Qualifications:
- Strong understanding of full-cycle accounts payable processes, including 3-way matching, expense coding, and payment processing.
- Excellent analytical and problem-solving skills with high attention to detail and accuracy.
- Strong communication and collaboration skills.
- Proficiency in ERP/accounting systems and advanced Microsoft Excel skills.
- Ability to manage multiple priorities and meet deadlines in a fast-paced environment.
- Associate's degree in accounting, Finance, or Business Administration required; Bachelor's degree preferred.
- 5+ years of progressive full-cycle accounts payable experience.
- Experience with AP automation tools and process improvement initiatives is a strong plus.
- Prior exposure to financial reporting, spend analysis, and internal controls.
The salary range varies, and pay is based on several factors including but not limited to education, certifications (if applicable), candidate's geographic region, job-related knowledge, skills and years of experience amongst other factors.
- Salary range from $70K-$95K
Perks & Benefits at a Glance
- Hybrid Work Environment
- Free Parking: covered and EV charging stations
- Various 401 (k) Investment Options and Generous Company Match
- HMO and PPO Medical Care Options (Employees are fully covered under HMO)
Applicants must be authorized to work for Laserfiche in the United States on a full-time basis without the need for employer sponsorship. We are unable to sponsor new employment visas, or take over sponsorship of existing employment visas, at this time.
#LI-Hybrid
