Job Description

This position utilizes advanced skills as a seasoned and experienced academic HR professional to coordinate a broad range of academic personnel functions for the department, including faculty recruitment, onboarding, advancement, and separation processes. The role also supports all physician appointment processes, including staff physicians and locum tenens appointments. In close partnership with central Academic Human Resources, the position ensures efficient, compliant, and well-supported HR operations across the physician and faculty lifecycle.

Reporting to the Director of Human Resources, this position serves as a key resource for faculty, physicians, and departmental leadership, providing guidance on HR policies and processes and supporting complex personnel actions. As a core member of the HR liaison team, the role collaborates closely with the HR Service Center, Academic Affairs, the Dean's Office, and other central HR partners.

The position also participates in special HR initiatives, including policy development, process improvement, and departmental projects, and applies in-depth knowledge of UC systemwide and Academic HR policies to address operational and strategic personnel needs.

Qualifications

Required Qualifications • Bachelor's degree in a related area • Three (3) to five (5) years of relevant HR experience or equivalent combination of education and experience • Thorough knowledge of analysis and reporting techniques, and human resources policies and procedures for staff and academic employees • Interpersonal communication skills to include verbal and written, active listening, critical thinking, persuasiveness, advising, and counseling skills • Strong analytical and problem-solving skills • Strong communication skills and ability to communicate complex policy information effectively across diverse populations both verbally and in writing • Demonstrated ability to maintain confidentiality • Professional experience in academic affairs or human resources in an academic environment • Demonstrated ability to meet time-sensitive deadlines • Demonstrated excellent writing, editing, and proofreading skills • Strong skills in short-term planning, analysis, problem-solving, and customer service • Experience with HR information systems (HRIS) such as Oracle Cloud • Demonstrated ability to coordinate complex personnel processes across multiple stakeholders • Experience supporting process improvement and workflow optimization initiatives Preferred Qualifications • Thorough knowledge of University rules and regulations, processes, protocols and procedures for academic affairs and human resources • Knowledge of common University-specific computer application programs • Knowledge of physician appointment processes and related compliance requirements (e.g., licensure, credentialing and privileges) • Knowledge of visa processes and international scholar requirements (e.g., J-1, H-1B, E-3) • Experience working in a complex academic medical center or higher education environment