Posting Details Posting Summary
Position Title 1823 Sr. Admin Analyst - Adult Ed Contract Education & City Extension
Posting Type Wide Distribution
Department Contract Education
Campus Ocean Campus
Location DTN
Job Category Classified
Salary $48.1323 - $58.5092 hourly / $100,115.00 - $121699.00 annually
NOTE: The position's salary placement shall be at the entrance salary step. Except as otherwise provided in the SEIU Local 1021 Collective Bargaining Agreement.
Appointment Type Classified - Permanent-Exempt
Full Time/Part Time Full Time
Hours/Week 40
Appointment Schedule Full Fiscal Year (260 Days)
(STO) School Term/Summer enter number of daysBilingual Position No
Special ConditionsStart DateEnd DatePosition Description Appointment Type: One (1) Permanent Except, full time, (40 hours/week), full year (260 days/year) position. Exempt employees are considered "at will" and serve at the discretion of the appointing officer.
This position is grant-funded and is funded on a yearly basis. Hours are flexible and subject to change after appointment dependent upon grant status.This position is NOT a remote position and requires an on-site presence.The 1823-Administrative Analyst for Adult Education, Contract Education and Extension Programs will provide fiscal, administrative, and management support for Contract Education and City Extension programs, including fee-based programs as well as private, local, state, and federal grants, many of which focus on adult education needs. This position will plan, organize, lead, and/or participate in complex, sensitive, and detailed analytic work in the areas of budget, financial/fiscal, economic, legislative, and administrative policy and/or contract administration.
Job Duties Please note the duties specified below are representative of the range of duties assigned to the 1823 Sr. Admin Analyst class code and not intended to be an inclusive list.Essential Functions1. Analyzes and prepares financial reports for the purpose of interpreting trends in budgets expenditures and revenues and meeting requirements of various funds and internal control monitoring.
2. Conducts complex studies and identifies problems and trends for reports and recommendations for the purpose of analyzing, interpreting and implementing laws, administrative policies and procedures.
3. Develops and maintains various reports (e.g. payroll, metrics, internal controls, audits, parking, transcripts, etc.) for the purpose of assisting management in processing and maintaining payroll regulations and controls.
4. Maintains a variety of documents, files, and records (e.g. administrative related information, required data for regulatory agencies, clearances, etc.) for the purpose of providing accurate information in compliance with established guidelines.
5. Oversees and maintains various account processing and workflow for the purpose of ensuring the accuracy of payroll processing and procedure enhancement.
6. Participates in special projects for the purpose of improving payroll operations.
7. Researches and recommends administrative policies to superiors for the purpose of following the required laws and regulations.
8. Responds to administrative procedures, budget and/or accounting inquiries from a variety of internal and external sources (e.g. students, employees, administrators, etc.) for the purpose of resolving problems, providing information and referral to appropriate personnel, identifying relevant issues, and recommending or implementing plans of improvement.
9. Trains and evaluates staff on system upgrades and daily performance for the purpose of ensuring prompt and efficient solutions to issues involving students and faculty.
10. Performs other special technical and operational projects as assigned (e.g. planning, researching, developing and implementing various phases of administration duties, etc.) for the purpose of ensuring the efficient and effective functioning of administrative services.
Minimum Qualifications MINIMUM QUALIFICATIONSThese minimum qualifications establish the education, training, experience, special skills and/or license(s) which are required for employment in the classification. Please note, additional qualifications (i.e. special conditions)may apply to a particular position and will be stated on the job ad.
Education: Possession of a
baccalaureate degree from an accredited college or university
ANDExperience: Three
(3) years full-time equivalent experience
performing professional-level analytical work. Qualifying professional-level analytical work includes analysis, development, administration, and reporting in major programs and functions of an organization in the areas of budgets, contracts, grants, policy, or other functional areas related to the duties of positions in the 182X Class series.
Substitution:Possession of a
graduate degree (Master's degree or higher) from an accredited college or university with major coursework
in specialized subject matter areas such as public or business administration, management, business law, contract law, public policy, urban studies, economics, statistical analysis, finance, accounting or other fields of study closely related to the essential functions of positions in the Class series may be substituted for one (1) year of required experience.
Additional experience as described above may be substituted for the required degree on a year-for-year basis (up to a maximum of 2 years).
Notes on Qualifying Experience and Education:- One year of full-time employment is equivalent to 2000 hours. (2000 hours of qualifying work experience is based on a 40-hour work week.) Any overtime hours that you work above forty (40) hours per week are not included in the calculation to determine full-time employment.
- Thirty (30) semester units or forty-five (45) quarter units equal one year.
College Work Study and Student Lab Aide experience with the District will be considered/applied as qualifying experience per an agreement made between the District and SEIU. This agreement will allow District students to take advantage of employment opportunities.Desirable Qualifications Desirable Qualifications:1. Demonstrated knowledge in assessing organizational training needs, and developing educational content based on specifications, program development, and evaluation.
2. Demonstrated knowledge in all phases of the business operations, including cost-neutral self-sustaining programs, controlling and managing operating budgets.
3. Successful experience in personnel management and success in working with higher education administrators, classified staff, department chairs, and faculty or equivalent in another complex organization/industry.
4. Demonstrated ability to successfully communicate complex facts and ideas both in writing and in public speaking.
Benefits 1. Additional Days Off with Pay. As stipulated in the appropriate bargaining agreements and board resolutions, Classified employees working full-year (260 days/year) work schedules are granted, as paid days off, the days between Christmas Day and New Year's Day, as well as an additional five (5) paid days off during spring break. Eligible school-term-only (STO) employees who are not scheduled to work the designated days between Christmas and New Year's Day shall be granted three (3) paid days off to be scheduled by mutual agreement between the employee and supervisor. Eligible school- term-only (STO) employees who are not scheduled to work the days designated as Spring Break will not be paid for these days off.
2. New employees hired on or after October 1, 2013 will contribute 2% of salary to the San Francisco Retiree Health Care Trust Fund (RHCTF).
Application Procedure To be considered for this position, the following materials must be submitted by the filing deadline.- Do not password-protect any documents. Applications missing required documents, information, or a fully completed Employment History section will be REJECTED.
1.Completion of
online application (start by clicking on "Apply for this job" button at the top of this page);
AND2. A
letter expressing interest in the position specifically indicating how you meet the Minimum and Desirable Qualifications as listed in this announcement and identifying the department above;
AND3. A
current resume summarizing educational background and related work experience;
AND4. A current list of
three (3) recent employer references with names, addresses, telephone numbers, and
e-mail addresses that includes supervisors, managers, and coworkers. A minimum of
two references must be current or previous
supervisors/managers. You must indicate the type of relationship with your references as supervisor, manager, and coworker. (If you are among the final candidates, references will be contacted.) AND
5.
Educational Verification as stated below.
Educational Verification: Verification of qualifying education must include copies of transcripts, diplomas or certificates posting your degree(s) and Major(s). If verification cannot be obtained, the applicant must submit a signed statement with the application explaining why such verification cannot be obtained. Requests for waiver will be considered on a case-by-case basis.
Foreign degree(s)/coursework used as qualifying to meet minimum qualifications must be evaluated by a foreign degree evaluation services organization, before an application can be processed. Please contact the CCSF Human Resources Department at (415) 452-7660 for evaluation sources. Failure to submit the required verification or request for waiver with the application at the time of filing will result in rejection of the application.
Verification of Experience: Verification may be requested at any time during this recruitment and selection process. If requested, verification of experience needed to qualify must be submitted on the employer's letterhead and indicate the name of the applicant, job title, dates of employment, hours/week, and duties performed and must be signed by the supervisor and/or appropriate company representative. Verification experience may be waived if impossible to obtain. The applicant must submit a signed statement with the application explaining why verification cannot be obtained. Waiver request will be considered on a case-by-case basis. Failure to submit the required verification or request for a waiver at the time of verification is requested may result in the rejection of the application.
Selection Procedure/Conditions of Employment Applications will be screened for relevant qualifying experience. Additional screening mechanisms may be implemented in order to determine applicants' qualifications. Only those applicants who most closely meet the needs of the Department will be invited to participate in the selection process.
Applicants meeting the minimum qualifications are not guaranteed to advance through all the steps in the selection process.Posting Detail Information
Posting Number CS00392P
Job Open DateApplication Review DateJob Close DateOpen Until Filled No
Contact Eddie Aguirre (HR Analyst)
Contact Phone/Extension 4154527666
Contact Email [email protected] Special Instructions to Applicant Employees who are current, Permanent-Exempt, full-time, full-year in Class 1823 Sr. Admin Analyst with City College o
