4+ years of experience in office management or workplace operations.
Experience managing office environments and vendor relationships.
Strong organizational skills to manage multiple priorities.
Proactive and hands-on approach with strong ownership.
Excellent communication and interpersonal skills across all levels.
Strong problem-solving abilities in fast-paced settings.
Experience in supporting employee events and cultural initiatives.
Proficiency with workplace tools like Google Workspace.
Responsibilities
Own daily operations to ensure a safe and welcoming office environment.
Serve as the main contact for employee office-related requests.
Maintain high standards of office presentation and cleanliness.
Manage office supplies, inventory, and workplace services.
Coordinate office maintenance and repairs with vendors.
Track and resolve facility-related issues promptly.
Support employee engagement initiatives and cultural programs.
Coordinate logistics for office events and celebrations.
Benefits
Equity sharing to benefit from company success.
100% health insurance coverage for selected plans.
Automatic 401K matching program.
Weekly catered lunches for employees.
Annual subscription to a streaming service of your choice.
Fun team activities and sports events.
Full Job Description
What You'll Do:
Office Operations & Workplace Experience:
Own the daily operations of the New York office, ensuring a safe, organized, functional, and welcoming workplace environment.
Serve as the main point of contact for employees regarding office-related needs and requests.
Maintain high standards across shared spaces, meeting rooms, pantry areas, and overall office presentation.
Manage office supplies, inventory, ordering, and workplace services.
Ensure the office is always prepared for employees, visitors, and company events.
Support the continuous improvement of office processes, procedures, and employee experience.
Facilities, Vendor & Budget Management:
Manage relationships with building management, landlords, and local vendors.
Coordinate office maintenance, repairs, cleaning services, and other operational needs.
Track, manage, and follow up on facility-related issues to ensure timely resolution.
Manage office-related expenses while maintaining budget discipline and ensuring efficient use of resources.
Support invoice tracking, vendor payments, and operational cost management.
Ensure the office operates in accordance with building requirements, safety standards, and company procedures.
Employee Experience & Culture:
Partner with the People team to support employee engagement initiatives and workplace programs.
Support the planning and execution of office events, celebrations, employee activities, and wellness initiatives.
Coordinate event logistics including vendors, catering, setup, and onsite execution.
Help create a positive and engaging office environment that reflects WSC SPORTS culture.
Employee & Visitor Experience:
Own the office arrival experience and provide a welcoming environment for employees, candidates, clients, and visitors.
Support onboarding logistics for new employees, including workspace readiness, access coordination, and office orientation.
Support visiting employees from other global offices with a seamless workplace experience.
Administrative & Operational Support:
Coordinate conference room management and office scheduling needs.
Manage mail, deliveries, and office logistics.
Maintain office documentation, processes, vendor information, and operational records.
Partner with IT and other teams to support smooth office operations.
Requirements
What You'll Need:
4+ years of experience in office management, workplace operations, facilities, or a related role.
Experience managing a physical office environment and external vendors.
Strong organizational skills with the ability to manage multiple priorities independently.
A proactive, hands-on approach with strong ownership and follow-through.
Excellent communication and interpersonal skills with the ability to work with employees at all levels.
Strong problem-solving skills and ability to operate effectively in a fast-paced environment.
Experience supporting employee events and culture initiatives.
Experience managing budgets, expenses, and vendor relationships.
Proficiency with workplace tools and systems (Google Workspace and similar platforms).
Ability to work independently while collaborating effectively with a global team.
Compensation, Benefits And Perks:
This role ranges in salary from $85,000 - $105,000.
Starting pay for the successful applicant depends on a variety of job-related factors, including, but not limited to, the candidate's qualifications, skills, experience and education.
On top of the base salary, the benefits available for this position are:
Equity - We're all in this together so we want to share the rewards
100% health insurance coverage on selected plans for medical, dental and vision
401K matching automatically.
Weekly catered lunches
Annual subscription to a streaming service of your choice
