Job Summary

Essential Functions

• Develops comprehensive project plans and monitors and manages projects from initiation through completion, including plans, workflows, benchmarks, and timelines for workforce enrichment initiatives.   
• Secures required resources and uses formal processes and tools to manage resources, budgets, risks, and changes. 
• Manages projects to ensure on-time completion according to specifications and within budgeted costs. 
• Communicates regularly on project status with project stakeholders. 
• Owns project plans for multiple large-scale projects. 
• Provides guidance to project coordinators and project managers. 
• Identifies potential risks early, analyzes the possible impact, and develops mitigation strategies.
• Develop and manage program calendars, timelines, and deliverables.
• Oversee registration processes and track participation, feedback, and outcomes from enrichment sessions.
• Contribute to strategic documents, proposals, and presentations.
• Prepare materials and logistics for facilitator-led engagements.
• Drive development of new offerings or adaptations based on client needs.

Systems & Process Management

• Design and maintain scalable, repeatable systems for efficient program delivery.
• Build team project systems, and infrastructure to effectively manage collaborative team workflows.
• Develop and maintain project workflows, annual goals, budgets, and retreat plans.
• Create and update team policies, protocols, and procedures.
• Build collaborative templates and forms for project management.
• Create reports and PowerPoint presentations.
• Develop dashboards and trackers for real-time visibility into program activity and impact.
• Identify opportunities to automate coordination tasks (e.g., scheduling, reminders, follow-ups).
• Manage shared file organization systems (SharePoint, Teams, OneDrive).
• Serve as the primary point of contact for client departments engaging with consultants, as related to logistics.
• Distribute communications about program offerings and updates drafted by consultants and/or program managers.
• Build and maintain timelines for communications (Vitals, Broadcasts, E-Blasts, Digital Ads).
• Manage data & data systems for weekly reports, showcasing department achievements and impact.
• Identifies potential risks early, analyzes the possible impact, and develops mitigation strategies.
• Manage the full project management cycle from small details to highly complex and broad applications

Education

• Bachelor's Degree  Related Field of Study required
• Master's Degree  Related Field of Study preferred

Licenses

• Certification in project management

Work Experience

• 5-7 years Project management experience and
• 0-1 year Team leadership experience "

Knowledge, Skills, Experience

• Excellent project management skills, including the ability to plan, organize, and execute projects effectively.
• Proven experience in project management.
• Demonstrative understanding and experience with leading edge project management principles, practices and methodologies.
• Ability to collaborate effectively with healthcare professionals across multiple disciplines and experiences.
• Excellent communication skills, both written and verbal, with the ability to communicate complex technical concepts to non-technical stakeholders.
• Proven ability to design and maintain scalable, repeatable systems for efficient project delivery.
• Proficiency in project management software.
• Proficiency with project management tools, dashboards, and collaborative platforms (e.g., SharePoint, Teams, Asana).
• Proficiency with interactive presentation platforms and tools (PowerPoint, Menti, etc.).
• Demonstrated ability to promote learning and development in others by effectively communicating project-related information and offering guidance to advance progress.
• Excellent analytical and problem-solving abilities.
• Experience with data analysis, synthesis reporting, and impact measurement, longitudinal forecasting, planning and mapping.
• Ability to adapt to a fast-paced environment and manage multiple projects simultaneously.

Pay Range

Grade