Job Description Summary
This position reports to the Director of Business Services and is responsible for budget development, tracking, forecasting, and analysis for two complex company budgets – Facilities university budget (~$74M) and Facilities healthcare budget (~$64M). This role is responsible for oversight of utility payments and services program and oversight of a complex chargeback billing program for the department. This position will be heavily involved with developing and monitoring of the Facilities university and healthcare annual operating budgets including projected revenue, expenses, personnel and processes in both companies as well as working closely with enterprise staff for enterprise level programs. Position is responsible for various financial and budget initiatives, financial reconciliation, data analysis, report building and spending plans. This position supervises three (3) FTEs.
Entity
Medical University of South Carolina (MUSC - Univ)
Worker Type
Employee
Worker Sub-Type0
Classified
Cost Center
CC000011 Administration
Pay Rate Type
Salary
Pay Grade
University-GEN12
Pay Range
81,192.00 - 113,730.00 - 146,166.000
Scheduled Weekly Hours
40
Work Shift
Day (United States of America)
Job Description
35% - BUDGET: Serve in a leadership role in two annual budget development processes by collaborating with the Director of Business Services, Facilities Leadership, and university and healthcare Finance departments. Identify upcoming operational and FTE financial needs, growth expectations by reviewing historic trends, budget usage and projections. Prepare related budget materials that will be utilized for annual budget presentations. Each month monitor budget to actual. Review to identify variances and trends. Provide monthly variance analysis to Director of Business Services and facilities management leadership. Meets with the Director of Business Services to keep informed on budget activities, billing activities as well as any issues.
20% - BUDGET MONITORING & REPORTING: Monitor budgets, proactive address any budget accounts that are trending unfavorable, manage account reconciliations. Compare budget to actual in various financial/accounting systems, perform customized financial analysis, including budget projections, and analysis of actual activity. Ensure all financial reporting issues are identified, tracked, reported on, and resolved promptly. Responsible for accurate forecasting, budget variances, and presenting this data in a financial model that can be shared with department leadership. Manage accurate coordination, compilation, and distribution of monthly, mid-year, and year-end financial data to department leadership. Develop and prepare reports utilizing various reporting and analysis tools. These reports support the budget preparation and monitoring process and other strategic planning initiatives. Reports will be used to maintain financial data integrity healthcare system wide. Any discrepancies are identified, tracked and resolved.
30%- MANAGEMENT,BILLING & UTILITY SERVICES PROGRAMS: Supervises assigned staff and responsible for monitoring daily performance, coaching, training, and annual performance appraisals. Oversees the billback and utility services activities performed by these positions. Billing includes performance of monthly billing activities and calculation and submission of shared services monthly charges for shared services between university and healthcare budgets. Oversee submission of Intercompany Service Delivery (ISD) and Journal Entries (JE), ensure accuracy of billing and re-payment by customers. Ensure monthly utility payments are paid timely, and any utility anomalies and fees are investigated and resolved timely. Collaborate with Facilities Contracts Managers (Technical & Administrative) to ensure all service contracts are being administered and billed out to the appropriate entity. Periodically audit billing chargebacks and utility payments to ensure accuracy and appropriate internal processes are being followed.
10% - COMMUNICATIONS: Communicate effectively with Director of Business Services, other Directors, Managers, and staff within the MUSC organization to optimize relationship with peer departments and colleagues. This includes, but not limited to, keeping leadership in the loop about status of budget, variances, reimbursements, and issues. Collaborate with MUSC and MUHA accounting department personnel on suggestions regarding financial procedures and processes. Seek efficiencies and enhancements to streamline processes where feasible. Serve as secondary approver/delegated approver when Director of Business Services is absent for requisitions, journal entries, ISDs, timecards, leave, etc.
5%- Other duties as assigned.
Additional Job Description
Minimum Requirements
A bachelors degree with multiple accounting courses and six years experience directing professional accounting, auditing, or finance employees.
Preferred: Experience with Workday, accounting or finance degree, excel.
Physical Requirements:
Note: The following descriptions are applicable to this section:
Continuous - 6-8 hours per shift; Frequent - 2-6 hours per shift; Infrequent - 0-2 hours per shift) Ability to perform job functions in an upright position. (Frequent) Ability to perform job functions in a seated position. (Frequent) Ability to perform job functions while walking/mobile. (Frequent) Ability to work indoors. (Continuous) Ability to work in confined/cramped spaces. (Infrequent) Ability to bend at the waist. (Infrequent) Ability to squat and perform job functions. (Infrequent) Ability to fully use both hands/arms. (Continuous) Ability to perform repetitive motions with hands/wrists/elbows and shoulders. (Frequent) Ability to reach in all directions. (Continuous) Possess good finger dexterity. (Continuous) Ability to maintain tactile sensory functions. (Continuous) Ability to lift and carry 15 lbs., unassisted. (Infrequent) Ability to lift objects, up to 15 lbs., from floor level to height of 36 inches, unassisted. (Infrequent) Ability to lower objects, up to 15 lbs., from height of 36 inches to floor level, unassisted. (Infrequent) Ability to push/pull objects, up to 15 lbs., unassisted. (Infrequent) Ability to maintain 20/40 vision, corrected. (Continuous) Ability to see and recognize objects close at hand. (Continuous) Ability to see and recognize objects at a distance. (Continuous) Ability to match or discriminate between colors. (Continuous) Ability to determine distance/relationship between objects; depth perception. (Continuous) Good peripheral vision capabilities. (Continuous) Ability to hear and/or understand conversations. (Continuous) Ability to perform gross motor functions with frequent fine motor movements. (Continuous) Additional New Requirements: Computer literacy.
If you like working with energetic enthusiastic individuals, you will enjoy your career with us!
