Treasury and Tax Manager
Full-time, Salaried (Exempt), Hybrid
POSITION OVERVIEW- This role will report to the Controller and will oversee cash outflows of the organization, specifically Accounts Payable, Payroll, and Sales and Use Taxes. The role will manage a team that processes and prepares a majority of the day-to-day activity in these areas. This role will serve as the primary point of contact for our banking partners. We are seeking a candidate who can effectively maintain and support existing processes while bringing a continuous improvement mindset to identify opportunities for greater efficiency and enhanced collaboration both within the department and across the organization.
KEY RESPONSIBILITIESTreasury- Oversee the daily/weekly/monthly treasury needs of the company; monitoring daily cash and line of credit levels based on information updated by others, preparing required borrowing base certificates, approve excess check refund requests
- Maintain the relationship with our banks, including monthly/sometimes weekly borrowing base certificates, coordinating bank audits during the fiscal year, monthly revolver hedging, coordinating bank agreement renewals every few years, and other ad hoc items.
- Cash flow modeling at certain times of year
Payroll- Process accurate and timely biweekly salary payroll
- Reconcile payroll prior to transmission and validate confirmed reports
- Manage and ensure deductions and withholdings are correct and submitted
- Ensure outside vendor completes quarterly and year end reporting requirements
- Work with outside provider to make sure time off accruals are correct
- Investigate and respond to employee payroll inquiries and discrepancies
- Support direct report that processes hourly payroll
- Ensure compliance with legal requirements and government reporting regulations and documentation
- Provide any needed payroll information related to renewals or special projects
Accounts Payable- Review and verify invoice data entered by direct report and scheduling next check run based on due dates and other requests
- Approve and release purchase requisitions daily
- General Ledger related account reconciliations
- Develop, implement, and maintain AP systems, procedures, and policies
State Tax and Regulatory Compliance- Oversee sales and use tax by month performed by a direct report
- Review any sales tax legislation change yearly with our tax consultant
- Work with our tax consultant to make sure we are compliant in sales and use tax
- Ensure we have proper jurisdictional licenses
QUALIFICATIONS:- Bachelor's degree or higher in Accounting strongly preferred
- Experience managing payroll processing and compliance
- Advanced Excel skills
- Proficient in Microsoft Office and ERP systems (e.g. SAP, Oracle, JD Edwards); SAP a plus
- Ability to manage multiple priorities with a sense of urgency and capable of thriving in a fast-paced environment marked by constant change
- Strong written and verbal communication skills with ability to communicate financial data and information
- Experience managing payroll processing and compliance
- Sales and use tax experience a plus
KEY COMPETENCIES- Self motivated - Ability to complete tasks and communicate to others effectively, especially in a remote environment
- Attention to Detail - Ability to achieve thoroughness, accuracy, and consistency when completing tasks
- Nimble Learning - Actively learning through experimentation when tackling new problems, using both successes and failures as learning fodder. Has the curiosity to learn and ask questions.
- Courage - Stepping up to address difficult issues, saying what needs to be said.
- Drives Engagement - Creates a climate where people are motivated to do their best to help the organization achieve its objectives.
- Ensures Accountability - Holding self and others accountable to meet commitments.
- Collaborates - Builds partnerships and works collaboratively with others to meet shared objectives.
REPORTING RELATIONSHIPReports to: Senior Director and Controller
LOCATION AND SCHEDULE:This is a hybrid role. Travel to World's Finest Chocolate's Chicago headquarters is required on a monthly basis for employees who live in state and on a quarterly basis for employees who live out of state. Monday-Friday, 8:30AM - 5:00PM
