Job DescriptionThe Global Travel & Expense (T&E) Manager is responsible for overseeing the company's global travel and expense program, including policy governance, systems, controls, and operations. This role ensures efficient, compliant, and employee-centric T&E experience while maintaining strong internal controls and scalability. The T&E Manager serves as the primary subject matter expert for travel, expense & employee reimbursement, and corporate card programs. The ideal candidate brings a continuous improvement mindset, strong analytical skills, and the ability to balance policy enforcement with positive employee experience.
JOB DUTIES:Travel & Expense Policy, Governance & Operations- Own and maintain global T&E and corporate card policies, ensuring clarity, consistency, and compliance across the organization.
- Develop and update policy documentation, user guides, and training materials as business needs evolve.
- Monitor compliance, investigate exceptions, and proactively address recurring policy violations.
- Partner with Legal, HR, Procurement, and Finance leadership to ensure policies align with regulatory requirements and company values.
Expense Systems & Program Infrastructure- Serve as system owner and administrator for the global T&E expense platform.
- Manage and maintain system configuration including audit rules, expense types, forms, workflows, travel allowances, GL mappings, and integrations.
- Partner with IT and Finance Transformation teams on system enhancements, upgrades, new tool evaluations, and transformation opportunities.
- Drive process improvements to streamline expense submission, approval, reimbursement, and corporate card reconciliation.
Operations & Reporting- Oversee end-to-end T&E operations, including expense processing, reimbursements, corporate card management, and travel support.
- Establish and monitor KPIs and metrics to track program performance, compliance rates, cycle times, and spend trend.
- Deliver regular reporting and actionable insights to Finance leadership and key stakeholders on T&E spend and program health.
Corporate Card & Vendor Management- Oversee the global corporate credit card program including issuance, usage monitoring, controls, and policy compliance.
- Partner with banks, travel management companies, and third-party vendors to manage contracts, service levels, and performance.
- Monitor expense and card activity to identify spend trends, compliance issues, and cost savings opportunities
Controls, Risk & Compliance- Ensure T&E processes adhere to internal controls and support audit readiness in a SOX-compliant environment.
- Partner with Internal Audit to support audits, address findings, and implement corrective actions.
- Monitor for fraud, duplicate submissions, out-of-policy spend, and other risk indicators.
- Maintain thorough process and control documentation to support audit readiness.
YOU MUST HAVE:- 5+ years of progressive experience in finance or shared services operations, with at least 2 years managing T&E or expense programs.
- Strong understanding of corporate travel programs, expense policy governance, and corporate credit card operations.
- Hands on experience administering an enterprise T&E platform (e.g., Concur, Navan, Expensify, Coupa).
- Experience operating in a SOX-compliant environment with solid internal controls knowledge.
- Proven leadership and people management experience, preferably managing analysts.
WE VALUE:- Detail oriented with a strong control mindset
- Highly organized and capable of managing multiple priorities in a fast-paced environment
- Strong analytical and problem-solving skills
- Effective communicator with the ability to partner cross functionally
- Continuous improvement mindset with a bias toward automation and simplification
WHAT'S IN IT FOR YOU:- This global role will drive process and policy on a large scale and have exposure to various teams and leadership giving you the opportunity to create business relationships outside of your direct team.
- Leave your legacy by establishing processes and procedures that will allow our organization to move safely and comfortably throughout the globe.
- ADI provides comprehensive benefits, including life and health insurance, life assistance program, accidental death and dismemberment insurance, disability insurance, 401k Plan, vacation & holidays.
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