The successful candidate will have a positive impact on our corporate culture by demonstrating the Town’s CARE core values (Collaborative, Accountable, Respectful, Engaged) through daily interactions with individuals at all levels of the organization, external contacts and elected officials.

By effectively building positive rapport and relationships both internally and externally, the successful candidate will help us achieve our mission that together we deliver services that make a difference in our community.

Reporting to the Senior Manager, HR Advisory Services, the Human Resources Coordinator is responsible for providing clerical and administrative support for various Human Resources Services programs including recruitment, WSIB and attendance management, payroll, back up for the grievance process and general day-to-day office administration for the Human Resources division. Using independent judgment, critical thinking, and discretion, this position performs a wide variety of administrative and human resource tasks and customer service to employees.

Duties for this position may include, but are not limited to:

• Providing administrative and operational support across various Human Resources functions, including recruitment, onboarding, labour relations, health, safety, wellness, and organizational effectiveness.

• Receiving, responding to, and redirecting employee, retiree, candidate, and public inquiries while providing information on HR programs, policies, procedures, and services.

• Managing departmental communication channels, including general HR email accounts, telephone lines, and front-counter services.

• Coordinating office operations, supplies, records management, technology requests, meetings, training sessions, and departmental events.

• Maintaining confidential employee records and processing employee data changes in compliance with legislative, corporate, and record retention requirements.

• Processing HR transactions in Workday, including hires, transfers, promotions, leaves, retirements, and terminations.

• Supporting recruitment activities by coordinating job postings, candidate communications, interview scheduling, testing administration, hiring documentation, and onboarding activities.

• Coordinating seasonal and student recruitment programs, including administering the Canada Summer Jobs Grant Program.

• Creating and maintaining reports, metrics, and analytics related to recruitment, turnover, attendance, health and safety, and other HR initiatives.

• Providing Workday support and troubleshooting assistance to employees and managers.

• Assisting with attendance management, disability management, leave administration, WSIB claims, and health, safety, and wellness programs.

• Supporting health and safety initiatives, Joint Health and Safety Committee activities, wellness programs, and related documentation and reporting requirements.

• Conducting surveys, compiling data, and preparing reports to support benchmarking, program evaluation, and continuous improvement initiatives.

• Processing invoices, departmental expenditures, and financial transactions in accordance with corporate policies and procedures.

• Providing administrative and project support to Human Resources team members and contributing to special projects and departmental initiatives as assigned.
  

Who You Are

Our Human Resources team is looking for an enthusiastic, solutions-oriented team player who takes initiative and thrives on a high performing team. You are self-motivated, self-starting and utilize a proactive approach to work. You value building positive relationships with employees, managers, candidates, and team members.

A high volume of work does not intimidate you. You are excellent at prioritization and time management, and can work under pressure to meet deadlines. You are a problem solver and extremely detail orientated. You understand the importance of accuracy, confidentiality and discretion when handling sensitive information and supporting HR processes.

You like to have fun – this Human Resources team works hard, but also enjoys each other’s company and we make time to connect. Hearing laughter is not uncommon and the open concept office space allows for frequent, real time team huddles on current challenges and opportunities.

What You Bring To Our Team

As the successful applicant, you must possess:

• Post secondary education (college diploma or university degree) in Human Resources, Business/Public Administration or equivalent

• A minimum of two (2) years of relevant H.R. office experience; or, have an equivalent combination of education and relevant experience.

• Lean Green belt or working towards certification would be considered an asset;

• Sound knowledge of human resources theory, best practices and applicable legislation.

• Understanding of HRIS platforms and practices.

• Extensive experience using and superior knowledge of Microsoft Office (Outlook, Word, Excel, Power Point), Visio, Publisher, Adobe and HRIS databases (Workday);

• Demonstrated experience in data management, reporting, and analytics, including maintaining data integrity, preparing metrics, and supporting evidence-based decision-making.

• Strong organizational, time management, and prioritization skills, with the ability to manage multiple competing priorities and meet deadlines in a fast-paced environment.

• Ability to exercise sound judgment, discretion, and confidentiality when handling sensitive and confidential information.

• Excellent customer service, communication, and active listening skills, with the ability to communicate professionally and effectively with internal and external stakeholders.
  

What We Offer You

• A comprehensive benefits and pension program to ensure that your total compensation package addresses both your work and life needs.

• A hybrid work environment and flexible work arrangements where employees are empowered to do their best work in the way that works for them. This is designated as a designated as a Frontline Hybrid role. Frontline Hybrid recognizes that up to 40% of job functions associated with the role can be done virtually, from a remote office. Further details on these programs will be discussed through the selection process.

Salary Range/Hourly rate:

$81,566.00 - $92,689.00

Hybrid information:

Frontline Hybrid

Hours:

Monday to Friday, 8:30 a.m. to 4:30 p.m., plus additional hours as required.

Closing Date:

September 14, 2026

Vacancy Statement: Unless specifically stated, all job postings at the Town of Whitby are to fill existing vacancies within our organization.

AI Disclosure: The Town of Whitby confirms that artificial intelligence (AI) will not be used in the screening, assessment, or selection process for this position.