Museum of Science, Boston
www.mos.org
We are seeking a temporary, full-time Supervisor, Gifts & Grants to ensure continuity of critical grant and restricted fund operations during a high-demand period, including year-end close and audit activities. This role provides hands-on, end-to-end management of gifts and grants, supporting both proposal development and post-award financial oversight to maintain compliance and service levels across the Museum.
This is a temporary position expected to continue through October 31, 2026.What You'll Accomplish- Manage the full lifecycle of gifts and grants, including proposal support, award setup, financial tracking, reporting, and closeout.
- Partner with Advancement and internal stakeholders to develop and submit grant proposals, including budgets and required documentation.
- Ensure budgetary and financial information is accurate, complete, timely, and compliant with donor restrictions, grant agreements, and applicable regulations.
- Monitor expenditures against gifts and grants, ensuring alignment with restrictions and contractual commitments and identifying and resolving issues as needed.
- Maintain accurate records of restricted fund activity, including commitments, expenditures, pledges, and balances across systems.
- Support month-end and year-end close processes, including journal entries, reconciliations, and financial reporting.
- Prepare audit schedules and supporting documentation and respond to auditor requests related to financial and grant audits.
- Process and review invoices, payment requests, and transactions to ensure accuracy and compliance with award requirements.
- Provide day-to-day guidance to departments regarding allowable spending, restrictions, and fund availability.
What We're Looking For (Competencies)Core Competencies:- Execution & Accountability: Ability to independently manage high-volume, detail-oriented work with minimal ramp-up.
- Attention to Detail: Ensures accuracy across financial data, proposals, and compliance documentation.
- Collaboration: Works effectively across Finance, Advancement, and program teams.
- Problem Solving: Identifies and resolves compliance, budget, or documentation issues in a timely manner.
- Communication: Clearly explains grant and financial requirements to non-financial stakeholders.
Qualifications & Experience:- Bachelor's degree in Accounting, Finance, or a related field.
- Experience managing grants, restricted funds, or nonprofit finance across the full award lifecycle.
- Experience with grant proposal development, budgeting, and post-award financial management.
- Knowledge of restricted fund accounting, Generally Accepted Accounting Principles (GAAP), and/or Uniform Guidance.
- Ability to manage multiple priorities and concurrent deadlines in a fast-paced environment.
Salary Range
$36-$41.49 USD
