This Supply Chain & Contract Analyst role reports to the Manager, SC & Procurement. The primary purpose of this role is to support the vendor contracting processes and assist in the management and analysis of corporate, direct, and capital spend. The role owns the day-to-day execution of vendor onboarding, contract lifecycle management, and corporate fleet administration. The role also supports strategic sourcing (RFX) events and pricebook and invoice compliance.
Responsibilities:- This role combines supply chain and cost analysis with management of the contract intake, negotiation support, and ongoing contract maintenance processes.
- The successful candidate for this role will have an action-oriented personality with a strong sense of initiative, will work independently with general supervision, and will manage assigned projects and processes while working closely with field and corporate leaders, accounting, legal, and administrative staff to support the contract and vendor management processes.
- A key element of this role will be to facilitate communication between business, legal, risk management, and administration functions throughout the contract intake, renewal, and insurance compliance functions - including formalizing informal agreements and resolving stakeholder pain points.
- The role is expected to act as a researcher: triangulating public data on vendors (e.g., earnings calls), proactively monitoring vendor performance and safety (HSE), performing due diligence on new vendors, and building peer and industry relationships.
Essential functions include:- Vendor onboarding & contract management - Oversee the vendor setup process, including the new agreement workflow, routing of incoming agreement requests to the correct path, management of redlines and correspondence through the negotiation process, and timely vendor follow-up, working with the internal legal team, stakeholders, and vendors.
- Work closely with field and corporate leaders and administrative and legal functions to facilitate the new vendor MSA process for field vendors and maintain a vendor tracking log covering setup status and MSA stage.
- Collect and maintain vendor documentation and support the ongoing maintenance of the contract lifecycle in the contract management system (LinkSquares), including tracking and advising on contract renewals and assisting in the renewal and negotiation process.
- Draft and execute vendor Work Orders tied to active MSAs and negotiated rates, validating Work Order pricing against negotiated RFx rates at execution and loading executed agreements to the contract management system.
- Pricebooks & invoice compliance - Build and maintain OpenInvoice pricebooks, including index-based pricing and surcharge auditing with automated roll-off, converting awarded and negotiated rates into pricebooks and facilitating rate sheet and invoice compliance.
- Fleet administration - Manage the corporate vehicle fleet (150+ vehicles), including vehicle requests, disposals, spare ratios, lease administration and benchmarking, and total cost of ownership (TCO) analysis and reporting.
- Materials management - Support materials management processes in OpenMaterials, including cataloguing, verifying, and integrating equipment and materials data with cross-functional stakeholders.
- Work in and maintain Magnolia's ISNet system, manage vendors in the system, and report on status.
- Reporting & analytics - Create and maintain managerial reports and KPIs that consolidate information from ISNet, the contract management system, OpenInvoice, market analysis, and invoice data - including contract cycle-time metrics (e.g., redline turnaround and contract turnover) and Power BI dashboards.
- Support the operations teams and the Supply Chain group with financial and cost analysis, vendor reviews, and quarterly vendor research deliverables (e.g., earnings call summaries and HSE scans on top vendors).
- Identify cross-functional overlap and opportunities across Operations, HSE, Finance, and Legal, and implement fit-for-purpose technologies that improve accuracy, expand reach, and create or uncover value.
Qualifications:- 3 years of upstream oil & gas experience, or relevant experience, preferred.
- Bachelor's degree required. Supply Chain Management, Economics, or Business major preferred.
- Supply chain management experience preferred, including:
- MSA and MSA vendor management.
- Spend analysis and reconciliations.
- Contracts management workflow.
- Cost/should-cost modeling and benchmarking.
- RFx bidding process / strategic sourcing.
- Fleet, asset, or lease management exposure, a plus.
- OpenInvoice and ISNet software functionality and administration knowledge preferred; experience with contract lifecycle management software (e.g., LinkSquares) and materials management systems (e.g., OpenMaterials), a plus.
- Agentic AI, Power BI or similar data visualization and reporting experience preferred.
- Highly proficient in MS Word, MS PowerPoint, and MS Excel, required.
