The Subcontract Specialist is responsible for processing agreements, including subcontracts and change orders, monitoring the status of subcontracts, assisting the department in document and information gathering.

• Examine and confirm departmental subcontracts and accompanying documentation for completeness and accuracy of information.

• Determine method to process subcontract based on dollar amount, timeliness required, existing open contracts, and/or competitive bidding. 

• Address discrepancies, incomplete information, clarifications, and compliance in documentation.

• Issue and maintain agreements, including subcontracts, design service agreements, work authorizations, and change orders by following department processes and workflows.

• Participate in the continuing development of department instructions, policies, and procedures.

• Conduct subcontract-related audits to ensure that subcontract policies and procedures are followed.

• Work with managers in establishing and maintaining effective subcontractor partnerships to achieve active cooperation, team alignment, and stimulate the desire to award future work with subcontractors.

• Collect and summarize subcontract and project data and trends to report to management.

• Communicate subcontract procedures and policies to departments.  

• Coordinate with various departments, including upper management, project management, prequalification management, safety, and finance, on the issuance of agreements and change orders.

• Perform other duties as assigned.

• High school diploma or equivalent required. Associate’s Degree in Construction Management or related field preferred

• Minimum 2 years’ of construction purchasing experience or contract administrator experience, preferably in electrical construction

• Can be a combination of education, training and relevant experience

• Attention to detail and accuracy is essential

• Understanding of negotiation, networking and dealing with numbers, as well as the understanding of other factors such as sustainability, risk management and ethical issues

• Working knowledge of procurement techniques, procedures, policies and accounting

• Excellent communication and interpersonal skills

• Proficient in using a computer and Microsoft Office (Outlook, Word, Excel, etc.), Bluebeam or Adobe Acrobat; Oracle experience preferred but not required

• Ability to prioritize and manage multiple tasks and changing priorities as necessary

• Ability to work under time pressure and adapt to changing requirements with a positive attitude

• Effective oral and written communication skills as required for the position

• Ability to be self-motivated, proactive and an effective team player

• Ability to interact effectively and professionally with all levels of employees, both management and staff alike, subcontractors, clients, and others

• 0% to 10%

• General work environment – sitting for long periods, standing, walking, typing, carrying, pushing, bending. Work is conducted primarily indoors with varying environmental conditions such as fluorescent lighting and air conditioning

• Noise level is usually low to medium; it can be loud on the jobsite.

• Occasional lifting of up to 30 lbs.

• ESOP – Employee Stock Ownership

• 401 K

• Annual bonus program based upon performance, profitability, and achievement

• 17 PTO days per year plus 10 paid holidays

• Medical, Dental, Vision Insurance

• Term Life, AD&D Insurance, and Voluntary Life Insurance

• Disability Income Protection Insurance

• Pre-tax Flexible Spending Plans (Health and Dependent Care)

• Charitable Giving Match with our Rosendin Foundation

Pay Range

The pay range for this role is what we expect to pay for candidates that meet the specified qualifications and requirements listed on this job description. Candidate’s pay can vary based on location, job-related experience, skills, and education.

Our success is rooted in our people. We all come together around long-term vision and a sense of shared ownership. As a group, we do whatever it takes to ensure the success of our business…and your career.