ABOUT THE OPPORTUNITY

Every day, Harvard-Westlake families trust that their students will get to and from campus safely - and the Student Logistics Manager is the person who makes that trust well placed. In this role, you'll own the systems, relationships, and on-the-ground problem-solving that keep student transportation running smoothly across all three of our campuses, from the earliest morning bus route to the last late-evening pickup. The Harvard-Westlake Business Office is a small, highly efficient team whose work touches every part of school life daily, and this role is a vital, visible piece of that work.

WHAT YOU'LL DO

The Student Logistics Manager oversees the transportation systems that connect students to campus every day, manages a small school-owned vehicle fleet and on-campus parking, and coordinates special event and field trip logistics - working closely with faculty, staff, athletics, parents, security, and the Business Office team.

Daily Student Transportation

• Serve as the primary point of contact for parents, students, drivers, employees, and vendors on day-to-day transportation questions and concerns
• Plan and continually refine daily bus service, including annual student sign-up, route creation, bus stop selection and placement, transit optimization, and intercampus shuttles
• Respond in real time to transportation issues - including late or missed bus pick-ups at hours ranging from early morning to late evening
• Partner with the Head of Security and vendor partners to resolve emerging issues (bus stop delays, environmental concerns, traffic disruptions) before they escalate
• Administer bus driver benefits, including cafeteria card balances, bonus compensation, and appreciation events
• Manage the annual bus service contract, confirming vendor insurance stays current, and invoices match contracted rates
• Track legal, regulatory, and compliance changes affecting school buses and student transportation

Parking Administration

• Serve as the primary resource for on-campus student parking registration, assignments, and related questions
• Design and administer policies that incentivize carpooling while creatively managing a mix of single and tandem parking spaces

Special Event and Field Trip Transportation

• Coordinate student transportation for special events and field trips departing from all three campuses, to both local and remote destinations
• Manage the school's fleet of SUVs and shuttles, supplementing with pre-approved vendors as needed to balance cost and speed
• Secure and maintain current contracts and insurance documentation from all outside transportation vendors
• Inspect returned vehicles for damage, track maintenance and repair needs, and route related invoices to accounts payable
• Handle DMV registration for school-owned vehicles and keep every vehicle's registration, insurance, and license plates current

Operational Support

• Coordinate standardized testing logistics
• Support student field trip review and administration
• Contribute to other operational initiatives that support the needs of the school and additional duties as assigned

Community Responsibilities

• Participate in school events, professional development days, and community programming as appropriate to the role
• Collaborate across departments and campuses in support of the school's mission

WHAT YOU BRING

We know that strong candidates come from a variety of backgrounds and pathways. If you meet most of the qualifications below and are excited about this role, we encourage you to apply.

Required

• Excellent written and verbal communication skills, with the ability to communicate clearly and empathetically across a range of situations - from routine coordination to sensitive parent and student concerns
• Demonstrated proficiency in Microsoft Excel and Word (advanced formulas, data scrubbing and management, report creation, trend analysis, mail merges, file management/versioning), along with the ability to learn new databases or software quickly, particularly mapping and bus-routing tools
• Ability to quickly assess a situation, weigh options, and decide on the best path forward under time pressure
• Strong organizational and multitasking skills, with a demonstrated ability to manage multiple deadlines and shifting priorities calmly in a seasonal, deadline-driven environment
• Strong customer service orientation and the ability to work effectively with a wide range of stakeholders, including families, colleagues, and employees
• Commitment to inclusive practice and the ability to work effectively with individuals from a wide range of backgrounds

Preferred

• Experience in an independent school or higher education setting
• Familiarity supporting transportation or logistics operations
• Bachelor's degree or equivalent experience

SCHEDULE

This is a 12-month, exempt, full-time, in-person position. The role's hours vary with the school calendar and daily transportation needs, and regularly include early mornings and some evenings; occasional weekend availability is expected during peak event periods. Because student transportation spans Harvard-Westlake's Middle School, Upper School, and River Park campuses, occasional travel between campuses is part of the role.

COMPENSATION

$85,000-$105,000 annually, based on experience and qualifications.

BENEFITS

• This position is eligible for Harvard-Westlake's full benefits package, which includes:
• Top-tier medical, dental, and vision coverage (Platinum Anthem PPO) with zero to low premium contributions
• 10% retirement match through TIAA - no cap, no vesting schedule
• On-campus meal allowance - lunch included
• Professional and personal growth grants
• Subsidized employee housing (based on availability)
• Access to on-campus gym and pool facilities
• Mental wellness resources and workshops
• Employee Affinity Groups
• Paid vacation, starting at two weeks and increasing accrual rates with tenure
• Paid holidays in addition to Thanksgiving, Winter, and Spring Break
• Complimentary tickets to local sporting and entertainment events
• Discount at the school bookstore

ABOUT HARVARD-WESTLAKE

Harvard-Westlake is an independent school with two campuses in Los Angeles and approximately 1,600 students enrolled in grades 7-12. Classes for grades 7-9 take place on the Middle School campus in the Holmby Hills neighborhood, while grades 10-12 are housed on the Upper School campus in Studio City. A third campus, River Park, focused on athletics and recreation, is scheduled to open in Fall 2026.

With over 350 full-time employees, an even greater number of part-time and seasonal employees, and a wide range of programs and partnerships, the Business Office operates from the Upper School campus while maintaining an active presence across the school.