Position: Strategic Portfolio and Business Continuity Specialist
Department: Business Process Optimization and Strategy
Location: 6300 Steeles Ave West, Woodbridge, ON
Total Potential Compensation: $75,000 - $95,000
Position Summary:This role is responsible for leading the Business Continuity Programme (BCP) and supporting execution of the company's strategy through strategic prioritization, initiative intake, and KPI tracking.
The Specialist plays a key role in ensuring that:
- The organization is prepared for business disruptions
- Strategic initiatives are clearly defined and aligned to priorities
- Leadership has visibility into performance through consistent KPI reporting
This role works closely with business leaders and IT PMO to ensure initiatives are well-structured and ready for delivery, while project execution remains with delivery teams.
Duties and Responsibilities:Business Continuity & Resilience
- Maintain and continuously improve the enterprise Business Continuity Plan (BCP)
- Lead and facilitate BCP tabletop exercises and simulations to validate readiness, test response capabilities, and identify gaps across teams
- Lead the Business Impact Assessments (BIA) across business functions to identify critical processes, recovery requirements (RTO/RPO), and prioritization of recovery efforts
- Ensure continuity requirements (e.g., BIA results, recovery expectations, backup protocols) are considered for new systems, applications, and business processes before implementation
- Leading the BCP testing and readiness activities and follow up on improvement actions from exercises and reviews in collaborations with Director, Facilities.
- Work with business and support teams to keep continuity information current and aligned across the organization
Strategic Prioritization & Initiative Intake
- Facilitate the intake and prioritization of strategic and innovation initiatives
- Ensure initiatives are clearly defined, aligned to strategy, and supported with required inputs (e.g., scope, expected benefits, dependencies)
- Maintain a consolidated view of strategic priorities and initiative backlog
- Support preparation of materials for leadership prioritization and planning discussions
Innovation & AI Initiatives
- Serve as Project Manager for select innovation and AI initiatives, leading delivery from concept through execution
- Define and manage: scope, objectives, timelines, and milestones; risks, issues, dependencies, and stakeholders
- Work with business sponsors to define clear success metrics, expected value, and outcomes
- Work with cross-functional teams (business and technology) to drive execution and maintain momentum
- Track progress against plan and ensure timely delivery of key milestones
- Identify, manage, and escalate risks or misalignment
- Ensure initiatives remain aligned to strategic priorities and deliver intended business value
Strategic KPI Tracking & Reporting
- Gather KPI updates with business owners and ensure timely data collection
- Maintain KPI definitions, targets, and ownership to ensure consistency and clarity
- Prepare concise performance summaries highlighting trends, results, and areas requiring attention
- Prepare and collaborate with Communications team to provide strategic company updates
- Prepare leadership and Board reporting on strategic performance
- Present KPI results to Sr. Management Team
Qualifications: - Bachelor's Degree in a relevant field (e.g., Business Administration, Computer Science) or equivalent experience.
- Project Management Professional (PMP) or equivalent required
- 5-8 years of relevant experience in strategy, business operations, portfolio coordination, or project/program environments
- Experience working across cross-functional teams (business and technology)
- Experience or exposure to business continuity, resilience, or risk management, including BIA or testing activities
- Experience supporting strategic initiatives, prioritization processes, or performance tracking
- Strong organizational and coordination skills
- Ability to bring structure and clarity to complex or cross-functional work
- Strong communication skills with ability to prepare clear, concise updates for leadership
- Analytical thinking and ability to interpret performance data
- Certification or training in project management or business continuity is an asset
We are actively seeking to fill this role as it is a current vacancy. 
