Summary
This position plans, organizes, coordinates and negotiates the acquisition/contracting process of quality cost effective equipment and purchased services using quantifiable methodology that is consistent with the MyMichigan Health guidelines for the management of fiscal budgets.
Responsibilities
(30%)* Works with user groups in determining appropriate technology required to meet both clinical and non-clinical needs within the constraints of project budgets. Recommends and assists with purchases of capital equipment, service contracts as directed. Coordinates, communicates and collaborates review of equipment standards and requirements with and through appropriate support agencies including Clinical, Facilities, IT and others in Materials Management. Oversees the implementation of new, revised and deleted contracts to ensure the coordination of change with manufacturer, distributor, group purchasing organization, materials management and customers.
Administers contract portfolio for equipment and service agreements by ensuring contracted price, terms and conditions are being adhered to. Development of solid business relationships externally with potential and current suppliers; facilitation of internal and external meetings; negotiation of pricing, terms and conditions with suppliers and monitoring of vendor performance and end-user satisfaction throughout the term of the contract.
(25%)* Assists user groups in implementing competitive bidding as defined by system policy. Identifies potential opportunities for efficiency and advises user groups on risk mitigation in contracting strategy. Evaluates contracts for value based on system feedback and makes recommendations to leadership based on objective evidence of value. Perform periodic analyses on identified contracts after implementation to ensure projected outcomes have been achieved. Coordinate with Materials Management, and Value Analysis Teams (VAT) to support institutional initiatives for value analysis (e.g. standardization, utilization). Handles project management activities from a Materials Management perspective.
(20%)* Prepares and continuously improves contracting templates and record keeping platforms. Focuses on long term organization success and implementation of system contracting strategy.
(15%)* Researches invoice discrepancies and authorizes or denies payment for products or service. Maintains and monitors supplier analyses and trends. Approve short payments, prepayments, overrides, and other special terms. Manages the rebate process internally to ensure appropriate accounting and facilitates communication.
(10%)* Where applicable, examines existing equipment to determine compliance with local, state or federal regulatory requirements and determines potential for reuse. Maintain knowledge of contract law and uniform commercial code regulations. Work with Legal and Risk Management, when appropriate, to ensure compliance with legal and ethical standards. Provides customer service and support for administration, departments, vendors and community activities.
OTHER DUTIES AND RESPONSIBILITIES:
Assist with supply cycle process to ensure appropriate allocation of resources to allow for effective departmental operation and ensure problem resolution when the above does not happen.
Reviews and ensures departmental requisitions are complete and accurate, assists with placement of orders.
Negotiates with suppliers on specific terms on contracts or equipment acquisitions.
Monitors market trends, pricing, economic influences and contracts for areas of responsibility. Assists with developing RFP's for products, equipment and services.
Administers MMIS as required to gather information and respond to customer requests.
Other duties as assigned.
Required Education
Education: BACH
Equivalent Experience: Masters Degree in Business Administration (or equivalent) and five (5) or more years of experience in a healthcare organization/healthcare industry with the primary role of negotiating contracts for commodities and services in a senior buyer, procurement specialist, contract manager, or similar role desired.
Education Specialization:
Essential: true
Other Information
EXPERIENCE, TRAINING AND SKILLS:
Minimum of 5 years experience in contract negotiations, commodity management, purchasing, or similar role.
Negotiating skills needed to effectively bargain for specific terms on contracts.
Knowledge of supply and material acquisition as normally acquired through 3-years working within the healthcare industry or similar setting.
Experience using materials management information systems.
Negotiating skills needed to effectively bargain for specific terms on contracts.
Interpersonal skills needed to communicate successfully with individuals and groups and interact with people at all levels to communicate ideas and concepts in a clear and understandable manner.
Demonstrated ability to facilitate change.
Personal computer skill to include but not limited to Microsoft Outlook, Excel, Powerpoint, Word.
MyMichigan Health is a technology driven organization and employees need to demonstrate competency in Microsoft• Windows.
An employee may be required to participate in further learning opportunities offered by MyMichigan Health.
PHYSICAL/MENTAL REQUIREMENTS AND TYPICAL WORKING CONDITIONS:
Exposure to stressful situations, including those involving public contact, as well as, trauma, grief and death.
Able to wear personal protective equipment that includes latex materials or appropriate substitute if required for your position.
Is able to move freely about facility with or without an assisted device and must be able to perform the functions of the job as outlined in the job description.
Overall vision and hearing is necessary with or without assisted device(s).
Frequently required to sit/stand/walk for long periods of time. May require frequent postural changes such as stooping, kneeling or crouching.
Some exposure to blood borne pathogens and other potentially infectious material. Must follow MyMichigan Health bloodborne pathogen and TB testing as required.
Ability to handle multiple tasks, get along with others, work independently, regular and predictable attendance and ability to stay awake.
Overall dexterity is required including handling, reaching, grasping, fingering and feeling. May require repetition of these movements on a regular to frequent basis.
Physical Demand Level: Sedentary. Must be able to occasionally (0-33% of the workday) lift or carry 0-10 lbs.
Equivalent Experience and Other Comments (Education)
Education: BACH
Equivalent Experience: Masters Degree in Business Administration (or equivalent) and five (5) or more years of experience in a healthcare organization/healthcare industry with the primary role of negotiating contracts for commodities and services in a senior buyer, procurement specialist, contract manager, or similar role desired.
Education Specialization:
Essential: true
