Career Area:

Job Description:

Job Summary
The Senior Project Coordinator is responsible for successful execution of Advanced Electrical Services (AES) projects from Order Entry through Project Closeout. This role serves as the primary point of contact for customers and internal cross-functional teams, ensuring projects are delivered according to scope, schedule, quality, and profitability objectives. The position coordinates project activities across sales, engineering, purchasing, manufacturing, production planning, and field service while supporting both commercial and technical aspects of project execution. The Senior Project Coordinator manages multiple concurrent projects, monitors progress against key milestones, resolves issues, and drives customer satisfaction throughout the project lifecycle.

What You Will Do

• Serve as the primary customer contact throughout the project lifecycle, managing AES projects from Order Entry through Project Closeout.

• Coordinate cross-functional teams including sales, engineering, purchasing, manufacturing, production planning, and field service to ensure projects are delivered according to scope, schedule, quality, and profitability objectives.

• Develop and maintain project schedules, monitor progress against key milestones, identify risks, and drive resolution of project issues.

• Manage project documentation and ensure compliance with customer specifications, contracts, purchase orders, quotations, and project requirements.

• Support project financial and commercial activities including cost tracking, forecasting, change order administration, revenue recognition, and profitability monitoring.

• Partner with customers and internal stakeholders to communicate project status, align expectations, and ensure a positive customer experience.

• Monitor engineering, procurement, production, and commissioning activities to ensure project commitments are achieved and quality standards are met.

• Prepare and communicate project reports, schedules, and performance updates to customers and leadership.

• Prepare and communicate project status updates, reports, schedules, and performance metrics to management and customers.

Degree Requirement

Bachelor's degree or equivalent experience.

What You Will Have

• Project Management: Extensive experience and knowledge of effective project management strategies and tactics; ability to plan, organize, monitor, and control projects, ensuring efficient utilization of technical and administrative resources to achieve project objectives.

  • Utilizes preferred tools, techniques and methods for estimating project cost and time.

  • Plans, estimates, staffs, organizes and monitors significant projects.

  • Identifies risks and vulnerabilities; creates contingency plans.

  • Conducts regular and ad-hoc project reviews with project team, sponsors, and clients.

  • Maintains open communication among project participants and interested parties.

  • Communicates reporting requirements; creates monitoring and control mechanisms.

• Business Acumen: Working knowledge of business concepts, tools, and processes that are needed for making sound decisions in the context of the company's business; ability to apply this knowledge appropriately to diverse situations.

  • Comments on the organization's business model and financial goals.

  • Communicates key considerations for business decision making process.

  • Cites examples of types of information needed to make sound business decisions.

  • Participates in business task to get things done in own unit or area.

  • Caters to key stakeholders and their priorities.

• Tactical/Strategic Planning: Extensive experience and knowledge of effective planning techniques and ability to contribute to operational (short term), tactical (1-2 years) and strategic (3-5 years) planning in support of the overall business plan.

  • Develops, refines, and communicates tactical plans for own responsibilities.

  • Provides the right level of detail as input for strategic plan development.

  • Demonstrates the value and necessity of linking tactical plans to overall strategic plan.

  • Ensures attention to the detail and dependencies of existing departmental-level plans.

  • Plans for allocation of resources in line with unit goals, technical and business objectives.

  • Ensures the planning process is integrated with the overall business plan.

• Collaborating: Working knowledge of collaborative techniques; ability to work with a variety of individuals and groups in a constructive and collaborative manner.

  • Demonstrates experience participating in productive collaborative processes.

  • Under guidance, initiates collaborative meetings.

  • Assists in communicating shared goals with diverse groups and parties.

  • Helps promote collaboration across generations, functions, regions, and levels.

  • Helps solve business problems and meet business goals through collaborative processes.

• Effective Communications: Working knowledge and understanding of effective communication concepts, tools and techniques; ability to effectively transmit, receive, and accurately interpret ideas, information, and needs through the application of appropriate communication behaviors.

  • Delivers helpful feedback that focuses on behaviors without offending the recipient.

  • Listens to feedback without defensiveness and uses it for own communication effectiveness.

  • Makes oral presentations and writes reports needed for own work.

  • Avoids technical jargon when inappropriate.

  • Looks for and considers non-verbal cues from individuals and groups.

• Problem Solving: Extensive experience and knowledge of approaches, tools, techniques for recognizing, anticipating, and resolving organizational, operational or process problems; ability to apply knowledge of problem solving appropriately to diverse situations.

  • Ensures capture of lessons to be learned from a problem-solving effort.

  • Organizes potential problem solvers and leads problem resolution efforts.

  • Uses varying problem-solving approaches and techniques as appropriate.

  • Contributes to standard practices for problem-solving approaches, tools, and processes.

  • Analyzes and synthesizes information and devises alternative resolution strategies.

  • Develops successful resolutions to critical or wide-impact problems.

What Will Put You Ahead

• Previous experience supporting Advanced Electrical Services (AES), electric power, switchgear, controls, or power systems projects.

• Experience coordinating projects involving engineering, manufacturing, purchasing, field service, or commissioning teams.

• Knowledge of project management principles and best practices.

• Experience managing project schedules, budgets, forecasts, change orders, or customer deliverables.

• Familiarity with manufacturing operations, production planning, or equipment lifecycle processes.

• Proven ability to manage multiple priorities while delivering a high level of customer service.

Additional Information

• This position requires the candidate to work a 5-day-a-week schedule in the office.

• Travel up to 10% is possible.

• Relocation is not available for this position.

• Visa sponsorship is not available for this position.

This Job Description is intended as a general guide to the job duties for this position and is intended for the purpose of establishing the specific salary grade. It is not designed to contain or be interpreted as an exhaustive summary of all responsibilities, duties and effort required of employees assigned to this job.

At the discretion of management, this description may be changed at any time to address the evolving needs of the organization. It is expressly not intended to be a comprehensive list of 9essential job functions as that term is defined by the Americans with Disabilities Act.

Summary Pay Range:

Compensation and benefits offered may vary depending on multiple individualized factors, job level, market location,job-related knowledge, skills, individual performance and experience. Please note that salary is only one component of total compensation at Caterpillar.

Benefits:

Subject to plan eligibility, terms, and guidelines. This is a summary list of benefits.

• Medical, dental, and vision benefits*

• Paid time off plan (Vacation, Holidays, Volunteer, etc.)*

• 401(k) savings plans*

• Health Savings Account (HSA)*

• Flexible Spending Accounts (FSAs)*

• Health Lifestyle Programs*

• Employee Assistance Program*

• Voluntary Benefits and Employee Discounts*

• Career Development*

• Incentive bonus*

• Disability benefits

• Life Insurance

• Parental leave

• Adoption benefits

• Tuition Reimbursement

* These benefits also apply to part-time employees