The University of Miami/UHealth Department of Medicine has an exciting opportunity for a Full-Time Sr Manager, Sponsored Programs to work in the UHealth Campus.
Core Job SummaryThe Sr Manager, Sponsored Programs oversees a large-sized unit with a well-defined and highly complex grants, contracts and clinical trial research portfolio aligned to the Department of Medicine, with over 20 Cost Centers/Divisions and 150 active researchers, with approximately $44 million of sponsored expenditures annually. Manages the portfolio - funding opportunities - pre-award - post award - reporting - forecasting and other grant related activities for Department of Medicine Faculty, including Division Chiefs and Division Administrators; coordinating review and approval within the DOM and various internal departments/divisions. Prepares projections for research grants and contracts for annual UM fiscal budget, detailing expenditures,
projected balance and future funding; ensures expenditure compliance following institutional and sponsor guidelines.
Core Responsibilities- Identifies potential donors or sources of funding and plans outreach strategies.
- Participates in the development of grants applications and proposals.
- Schedules and oversees planning for special events that publicize the organization and its programs to the community.
- Trains, mentors, and supervises sponsored programs staff members, and prepares performance reports.
- Negotiates contractual provisions with potential partners.
- Develops and provides reports or documentation needed to secure and maintain funding and grants.
- Ensures that grants and contracts adhere to organizational standards.
- Acts as department expert and primary point of contact on funding issues and disput
- Establishes and continuously assesses the effectiveness of the internal controls within the unit and compliance with University policies and procedures.
- Ensures employees are trained on controls within the function and on University policy and procedures.
This list of duties and responsibilities is not intended to be all-inclusive and may be expanded to include other duties or responsibilities as necessary.Core QualificationsBachelor's degree in relevant field
Minimum 7 years of relevant experience
Knowledge, Skills and Attitudes:- Knowledge of business and management principles.
- Ability to direct, manage, implement, and evaluate department operations.
- Ability to establish department goals, and objectives that support the strategic plan.
- Ability to effectively plan, delegate and/or supervise the work of others.
- Ability to lead, motivate, develop, and train others.
Any relevant education, certifications and/or work experience may be consideredDepartment Specific Functions- Strategic Portfolio Oversight: Oversee the large, complex, and highly diversified research portfolio of the Division of Endo-Diabetes, including proposal development and post-award management, while providing high-level financial and administrative oversight of a $21M+ portfolio and ensuring that all 20+ active awards comply with federal Uniform Guidance and specific sponsor terms.
- Expert Financial Forecasting: Engineer sophisticated fiscal projections for research expenditures totaling $4M+ annually; present data-driven viability reports to Division Chiefs and Principal Investigators (PIs) to inform long-term strategic planning.
- Compliance & Audit Readiness: Serve as the primary departmental contact for internal and external audits; manage meticulous reconciliation processes and maintain comprehensive documentation to safeguard against audit disallowances.
- Award Lifecycle Management: Lead the comprehensive award closeout process, including final financial reporting, clearing outstanding encumbrances, and resolving complex subrecipient monitoring issues.
- Advanced Effort Certification: Direct the quarterly effort reporting and certification process for all research faculty and staff; proactively identify funding gaps and manage salary distributions to ensure 100% compliance with institutional and federal regulations.
- Post-Award Modification Leadership: Coordinate and submit complex prior approval requests to sponsors, including no-cost extensions (NCEs), carryover requests, rebudgeting, and changes in scope.
- Subaward & Vendor Monitoring: Oversee the financial performance of subrecipients, reviewing invoices for allowability and performance metrics to ensure sub-award terms are met.
- Liaison & Financial Advisement: Act as the primary financial advisor to PIs, conducting regular portfolio reviews to analyze burn rates, manage non-personnel expenses, and ensure proper allocation of resources across multiple funding sources.
- Pre-Award Strategic Alignment: Leverage post-award expertise to assist the pre-award team in developing complex budgets that facilitate seamless post-award implementation and financial monitoring.
The University of Miami offers competitive salaries and a comprehensive benefits package including medical, dental, tuition remission and more.
Job Status:Full time
Employee Type:Staff
