DescriptionNote: This description is not intended to be all-inclusive, or a limitation of the duties of the position. It is intended to describe the general nature of the job that may include other duties as assumed or assigned.
Responsibilities:AP floor ownership; should be the first point of escalation if issue resolution is unable to be achieved by the AP analysts and AP admin.
Payment Runs
- Perform weekly payment runs and posting of manual payments
- Address payment blocks; work with respective teams to ensure blocks are beingaddressed/removed
- Manage rejected payments and drive resolution to ensure payment reissuance can be made in a timely fashion
- Manage check/refund/credit processing and clearing
- Check management: in-house checks AND system-generated checks (check stock, MICR printer management, PWI's, etc.)
- Drive initiative for check recipients to update payment method to EFT
- Manage urgent and manual payment requests
- Manage monthly rents and utilities
- Work with Real Estate team to ensure monthly rents are paid timely and remain aligned with the BioMarin lease agreements
- Submit utility payment requests and monitor through payment to ensure no service interruptions
AP Team System Support
- Submit, track, and manage tickets submitted by AP, ensuring clear documentation of issues and outcomes. Escalate as needed.
- Perform root-cause analysis for invoice processing, payment, and posting issues; identify whether issues are system-, data-, or process-related
- Partner with AP, Procurement, IT, and business users to triage issues, test fixes, and validate resolutions.
- Assist in creating process documentation, job aids, and training materials related to new system functionality or changes
Owns Third-Party Processing (NTT) Relationship
- Lead weekly meetings (or more frequent as needed) for touch base on updates/inquiries/issue resolution
- Review NTT daily status trackers for non-workable items; drive each to resolution ensuring they are entered thereafter
- Point of contact for NTT employee onboarding and contract extension requests
- Owns NTT exception list ensuring all non-PO expenditure suppliers, coding and approvers are current so as to remain SOX compliant
Month End Close
- Enforce AP cutoff timelines and ensure invoices are recorded in the correct accounting period
- Review open invoice population to confirm all payable items are captured in the AP subledger prior to close
- Run AP aging after AP subledger is closed and distribute to appropriate teams
Auditor support requests
- First point of contact for auditor support requests; work with team members to provide requested support in a timely manner
