The RoleLeads multi-state, multi-FEIN payroll tax operations for a fast-paced, high-volume environment, ensuring accurate and timely tax filings, deposits, and reconciliations. The responsibilities include payroll tax compliance, amendments, year-end processing, W-2/W-2c preparation, and audit support. Our ideal candidate is a self-starter and team player with strong Excel skills and experience leveraging AI tools to improve accuracy and efficiency. This role reports to the Manager, Payroll Tax.
What You'll Do- Manage end-to-end payroll tax compliance across multiple states, localities, and FEINs, ensuring accurate and timely filings, deposits, and reconciliations
- Process and resolve payroll tax amendments and agency notices in a timely manner, partnering with ADP SmartCompliance as needed
- Lead year-end payroll tax processing, including W-2 and W-2c preparation, review, and distribution
- Maintain compliance with the latest federal, state, and local payroll tax laws and regulations, proactively identifying and implementing required changes
- Reconcile payroll tax liabilities, deposits, and filings across multiple FEINs and jurisdictions on a regular basis
- Partner with HRIS/Payroll teams on Oracle HCM to ensure accurate tax setup, employee tax profiles, and system configurations
- Support mergers, acquisitions, and divestitures, including pre- and post-close payroll tax due diligence, FEIN setup/consolidation, and tax transition activities
- Utilize advanced Excel skills (VLOOKUP, pivot tables) to analyze large volumes of payroll tax data, identify discrepancies, and drive resolution
- Leverage AI tools to streamline payroll tax research, reconciliation, and reporting processes
- Demonstrate the ability to switch between competing priorities and tasks in a fast-paced, high-volume environment while maintaining accuracy and deadlines
- Support all payroll tax related internal and external audits
- Initiate and develop strong relationships with internal stakeholders and external tax agencies/vendors to ensure proper communication and resolution of payroll tax issues
- Perform analysis of complex payroll tax transactions to identify root cause issues, assess risk, and implement mitigation plans
- Assist with Canadian payroll tax compliance, where applicable
- Perform special projects as assigned, such as tax jurisdiction setup, system testing/upgrades, and process improvement initiatives
What We're Looking For- College degree preferred
- 5+ years of multi-state, multi-FEIN payroll tax experience in a fast-paced, high-volume environment
- Demonstrated experience with year-end payroll tax processing, including W-2 and W-2c preparation
- Experience with ADP SmartCompliance and payroll tax amendments required
- Experience with Oracle HCM or a similar payroll system
- Up to date knowledge of federal, state, and local payroll tax laws and regulations
- Advanced Excel skills required, including VLOOKUP and pivot tables
- Experience using AI tools to support payroll tax analysis and process efficiency
- Prior experience with mergers, acquisitions, and divestitures (pre- and post-close payroll tax activities) preferred
- Canadian payroll tax experience a plus
- Strong analytical and problem-solving skills, as well as organizational skills
- Ability to deliver results in a fast-paced environment with attention to detail and the ability to switch between tasks
- Drive & self-motivation with the ability to work independently as a self-starter
- Strong verbal and written communication skills and the ability to work collaboratively across teams and vendors
- Professional, dependable, and able to maintain confidential information
- APA Certification (CPP) is a plus
The salary range represents base pay only and does not include short-term or long-term incentive compensation. When determining base pay as part of a final compensation package, we consider several factors such as location, experience, qualifications, and training. For information about our benefits, please visit https://benefitsatfanatics.com/
Salary Range
$75,000-$100,000 USD
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