The PositionThe OpportunityAs a Senior Administrative Specialist, you will provide critical, high-impact administrative and operational partnership for two Senior Directors and their broader leadership teams. You will navigate a dynamic, matrixed environment, managing confidential organizational priorities and driving project deliverables that keep our teams aligned and focused on patient outcomes.
- Orchestrate complex executive calendars, high-volume domestic and international travel logistics, and end-to-end meeting agendas while proactively mitigating scheduling conflicts.
- Serve as the central communication liaison and subject matter expert for the department, interfacing with internal cross-functional stakeholders and external global partners.
- Prepare, review, and synthesize complex departmental presentations, operational budgets, project trackers, and organizational organizational charts using advanced digital tools.
- Lead and coordinate specialized administrative projects, operational programs, and team initiatives, ensuring milestones are met on time and with high quality.
- Oversee training compliance alignment (such as Local Safety Officer/LSO requirements) and ensure regional team operational adherence to established standards.
- Safeguard sensitive business, personnel, and organizational data with the utmost discretion and independent judgment.
- Identify process bottlenecks across general operations and recommend pragmatic solutions to enhance overall organizational efficiency.
Who You Are:Minimum Qualifications: - High School Diploma or equivalent with at least 7 years of previous administrative or related experience that includes supporting a senior leader of an organization; or an Associate's Degree with 5 years of administrative or related experience; or a Bachelor's Degree with 2 years of administrative or related experience.
Preferred Experience- Self-Direction & Proactivity: Proven track record of taking full ownership of executive-level operations, anticipating business needs, and executing with minimal direction.
- Modern Tech Savviness & AI Integration: Advanced proficiency across enterprise software (Microsoft 365, Google Workspace, PM tools) with a proactive approach to adopting emerging technologies, including AI productivity tools and workflow automation.
- Complex Organization & Planning: Expertise in managing high-volume calendars, complex domestic/international travel, and multi-faceted projects with strict attention to detail and competing deadlines.
- Strategic Multi-Tasking: Exceptional ability to prioritize, balance, and execute diverse operational functions simultaneously in a fast-paced environment.
- Executive-Level Communication: Superior written and verbal communication skills, with the ability to draft high-level correspondence, synthesize complex information, and interface seamlessly with internal leadership and external partners.
- Critical Thinking & Independent Judgment: Demonstrated capacity to employ advanced reasoning, resolve ambiguous operational bottlenecks, and make high-stakes decisions independently.
- Discretion & Confidentiality: Impeccable professional ethics and absolute discretion when managing sensitive corporate data, personnel records, and executive communications.
This role is based in Indianapolis, Indiana, and offers a hybrid schedule working 3 day per week on campus.
This role is not eligible for relocation benefits.
The expected salary range for this position based on the primary location of Indianapolis, IN is $68,100 - 126,500. Actual pay will be determined based on experience, qualifications, geographic location, and other job-related factors permitted by law. A discretionary annual bonus may be available based on individual and Company performance.
Benefits
