Job Description:The
Specialist, Facilities Operations supports a GMP manufacturing site by ensuring effective governance, visibility, and compliance of facilities, engineering, and metrology work through accurate system management, proactive coordination, and strong cross-functional communication. This role serves as the Subject Matter Expert (SME) for the SAP Work Order Management system, ensuring master data integrity, work order visibility, and escalation of risks that could impact equipment availability and site operations.
This role does not execute or plan maintenance or calibration work but works closely with Engineering and Metrology teams to ensure work is properly set up, tracked, and completed on time to maintain uninterrupted GMP operations.
Responsibilities: - Serve as SME for the SAP PM / Work Order Management system for facilities, engineering, and metrology activities. Create and maintain accurate SAP master data, including:
- Equipment creation and hierarchy
- Functional locations • Maintenance and calibration requirements
- Task lists and frequencies
- Translate engineering and metrology requirements into compliant and accurate SAP configurations.
- Ensure data integrity and alignment with GMP, Quality, and audit expectations.
- Provide clear and proactive visibility of work order status to Engineering, Metrology, Quality, and Operations teams.
- Monitor open, in-progress, and upcoming work orders to ensure completion within required timelines.
- Identify, flag, and escalate risks related to:
- Overdue or upcoming calibration and maintenance activities
- Equipment availability impacting Production, Packaging, or QC
- Proactively raise escalation when equipment is at risk of going overdue, enabling timely mitigation to avoid production stoppages
- Work closely with Engineering and Metrology teams who plan and execute work orders.
- Act as a key liaison between Facilities, Engineering, Metrology, Quality, and Operations.
- Support alignment across teams by providing transparent data, reports, and status updates.
- Ensure all SAP configuration and work order processes align with GMP and site Quality Systems.
- Support audit readiness by maintaining accurate system records and documentation.
- Understand and apply applicable SOPs, change control, deviation, and GMP documentation requirements.
- Partner with Quality as needed to support investigations or inspections related to facilities or equipment records.
Requirements: - College (Associate/Bachelors) degree with substantial hands-on facilities / utilities experience in GMP manufacturing.
- Strong experience working in a GMP manufacturing environment (pharma, biotech, or medical devices).
- Hands-on experience with SAP PM / Work Order Management systems.
- Solid understanding of Quality Systems, GMP documentation, and audit expectations.
- Strong organizational, communication, and stakeholder management skills.
- Experience supporting facilities, engineering, or metrology functions.
- Familiarity with calibration programs and equipment lifecycle management.
- Experience working in a regulated manufacturing environment.
- Ability to analyze data and create dashboards or reports for leadership visibility.
Physical job requirements:- Primarily office-based with routine presence in a GMP manufacturing, laboratory, and warehouse environment.
- May require entry into controlled areas, including cleanrooms, utility spaces, and equipment areas.
- Ability to sit for extended periods while working on a computer.
- Ability to stand and walk for extended periods during facility walkthroughs or coordination activities.
- Ability to occasionally lift and carry items up to 15lbs (e.g., files, laptops, small equipment or supplies).
- May be required to work in environments with varying temperatures, noise levels, and humidity typical of manufacturing and utility areas.
- Ability to comply with all site safety, GMP, and gowning requirements.
Role will be in Parsippany, NJ.
Ferring + you At Ferring, we offer competitive total compensation along with an exceptional range of flexible benefits, personal support and tailored learning and development opportunities all designed to help you realize your full potential both in life and at work. From working hours that respect your lifestyle, a culture that is welcoming and equitable, and the chance to work with the industry's most impressive people, these are just some of the ways we live our "People First" philosophy.
Our Compensation and Benefits At Ferring, base salary is one part of our competitive total compensation and benefits package and is determined using a salary range. The base salary range for this role is $94,500 to $115,500, which is the reasonable estimate of the base compensation for this role. The actual amount paid may differ based on non-discriminatory factors such as experience, knowledge, skills, abilities, education and primary work location. Additional compensation for this role will be provided based on competitive annual incentive compensation targets in the form of an annual bonus - payouts are based on individual and company performance.
Benefits for this role include comprehensive healthcare (medical, dental, and vision) with a premium differential, inverse to base salary, to be paid by employees, a 401k plan and company match, short and long-term disability coverage, basic life insurance, wellness benefits, reimbursement for certain tuition expenses, sick time of 1 hour per 30 hours worked, vacation time for full time employees to accrue up to 120 hours in the first four (4) years of employment, and 160 hours in the fifth (5th) year of employment as well as 15 paid holidays per year. We are proud to offer paid parental leave subject to a minimum period of employment at Ferring.
Location:Parsippany, New Jersey
