Position LocationThis position is based onsite in Chesapeake, VA.
Job OverviewThe Senior Subcontracts & Procurement Specialist is responsible for independently awarding, administering, and closing out purchase orders, subcontracts, and contracts for acquiring a wide range of supplies, materials, equipment, and services. This role involves negotiating subcontracts, ensuring compliance with the Federal Acquisition Regulation (FAR) and Defense Federal Acquisition Regulation Supplement (DFARS), company policies and procedures, and managing supplier relationships to meet project requirements. The Senior Subcontracts & Procurement Specialist must support cost-effective, timely procurement strategies and may serve as a resource to less experienced staff.
ResponsibilitiesEssential Job Duties:- Provide advanced procurement support to internal business and operational teams, ensuring timely and cost-effective acquisition of goods and services to maximize value, minimize delays, and contribute to overall project success.
- Review purchase requests for completeness and accuracy; engage with requestors as necessary to resolve discrepancies and errors.
- Source, negotiate, and procure materials and services as requested through approved purchase requests, applying advanced procurement knowledge.
- Perform market research, evaluate suppliers/subcontractors, issue requests for quotes (RFQs), issue requests for proposals (RFPs), analyze quotes and proposals, and select offers from approved vendors in accordance with source selection criteria serve the best interests of the business and its customers.
- Draft, issue, and maintain purchase orders and subcontracts within the designated procurement system, ensuring all data-including supplier/subcontractor information, pricing, delivery schedules, and terms-are accurate, complete, and updated regularly to reflect current procurement activities.
- Track, manage, and expedite purchase orders and subcontracts to ensure timely delivery, resolve discrepancies, and manage modifications or cancellations. Ensure that all changes are properly documented and communicated to stakeholders and suppliers/subcontractors.
- Maintain accurate and complete procurement records, including purchase orders, contracts and subcontracts, supplier/subcontractor communications, and compliance documentation, ensuring all records meet comply with company policies.
- Ensure all procurement activities comply with company policies and procedures, FAR, DFARS, and other supplemental acquisition regulations.
- Provide guidance and mentorship to junior procurement staff.
- Performs other related duties as assigned.
Key Responsibilities:- Proficient working knowledge of the FAR and DFARS, including labor laws for construction and services.
- Working independently and proactively interfacing with internal/external customers in support of work assignments.
- Completing all mandated training requirements per government and company directives.
- Timely, efficient, and effective performance of duties.
- Effective and clear communications, verbally and in writing, with all levels within a diverse organization and with suppliers and subcontractors.
- Adherence to established company safety policies and ability to work in a safe manner.
- Compliance with company standard operating procedures and policies and procedures.
- Exercising independent judgment.
- Communicate information in verbal and written form.
- Read and review information and charts.
- Perform analytical thinking skills, use sound judgement.
Job RequirementsMandatory:- Bachelor's degree in accounting, business, finance, contracts and contracting, purchasing, economics, supply chain management, or related field; or five (5) years of specialized purchasing experience.
- Education and experience may be substituted interchangeably.
- Four (4) years of specialized purchasing and contracting experience.
- Proficient knowledge with the FAR, DFARS and other supplemental acquisition regulations.
- Knowledge and experience with an automated procurement system.
- Proficient in MS Office Products including Excel and Word at an intermediate level.
- Able to successfully pass any pre-employment background check and/drug test as required.
Preferred:- Working level knowledge and experience with an automated procurement system.
- Experience working with federal Government contracts.
Working Conditions:- This position is primarily performed in an office setting using standard office equipment (desk, computer, phone, printer, copier, etc.).
- Unless specifically stated otherwise, this is an in-office position with minimal potential for telework.
Physical Requirements:- Work requires the ability to operate a computer and work in a standard office environment.
- Ability to sit, stand, walk for extended periods of time and the ability to lift 25 pounds.
